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A permanent workflow is a workflow that needs to run runs continuously on a consistent schedule based on business needs or requirements. For example, you may wish to create a workflow that runs once a day and sends an e-mail alert to a manager if any of their direct reports had not logged into the system in a certain number of days. In EmpowerID, a permanent workflow can only run on one worker role container (server) at a time, and only one instance of the permanent workflow can run at a time. EmpowerID ships with a number of permanent workflows out of the box, but you can create new ones in Workflow Studio as needed.

EmpowerID uses default settings for each workflow if no configuration is applied. Default settings are defined on each workflow View One page. To view the View One page for a permanent workflow, navigate to the Find Permanent Workflows page by expanding Infrastructure Admin > EmpowerID Servers and Settings and selecting Permanent Workflows from the navbar. Once on the Find Permanent Workflows page, click the Display Name link for the workflow whose View One page you want to view.

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Key Points

✔ Permanent workflows are managed by the Permanent Workflow Job

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✔ At least one server must be running this role for any permanent workflow to function.

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✔ Each permanent workflow can be enabled/disabled and configured individually.

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