As an administrator of Azure License Manager (ALM), you use the application to connect to your organization’s Azure AD tenants, manage group memberships, manage subscriptions, and more. This article discusses the features and settings of ALM that are available to you and your users. Access to these features is secured by the Management Role that has been assigned to the currently logged in user. As an administrator, the Management Role you should have is the License Admin for All Pools and Bundles Management Role. This role provides full access to all features and settings and is designed for users whose job function requires them to set up Azure License Manager for their organization. As shown in the below image, there is a navbar on the left with links to five main pages. Each page provides access to different features of Azure License Manager.
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The below image displays what Azure License Manager looks like for an admin user. |
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This tab is for viewing, creating and editing license bundles. When you first land on the Manage Assignments page, this tab is selected by default. Here are the features and settings you'll find on the tab.
Feature | What its for |
Search | Allows you to search for a license bundle. |
Advanced Search |
— – This feature is available by clicking the drop-down arrow on the search field. Image Modified | Allows you to search for a license bundle by parameters: |
— — — — You can use any combination of search parameters to further filter search results. For example, you could use License Pool and License Group to return all bundles belonging to a specific pool and license group. |
Export Button Image Modified | Allows you to download grid data as an Excel sheet. Image Modified |
Grid Image Modified | The grid returns license bundle data and provides additional features, such as links to other pages in Azure License Manager. |
— — — — — — — — — — — — — — — License Pools
This tab is for viewing, creating and editing license pools. Here are the features and settings you'll find on the tab.
Feature | What its for |
Search | Allows you to search for license pools. |
Advanced Search |
— – This feature is available by clicking the drop-down arrow on the search field. Image Modified | Allows you to search for a license bundle by parameters: |
— — — — You can use any combination of search parameters to further filter search results. For example, you could enter doc as the Name parameter and jorge as the Responsible Party parameter to return all pools with a name that includes doc and a has a person named jorge as the responsible party. |
Export Button Image Modified | Allows you to download grid data as an Excel sheet. Image Modified |
Grid Image Modified | The grid returns license bundle data and provides additional features, such as links to other pages in Azure License Manager. |
— — — — — — You can use any combination of search parameters to further filter search results. |
Tenant Subscriptions
This tab is for viewing and editing tenant subscription. Here are the features and settings you'll find on the tab.
Feature | What its for |
Search | Allows you to search for tenant subscriptions. |
Advanced Search |
— – This feature is available by clicking the drop-down arrow on the search field. Image Modified | Allows you to search for a tenant subscription by parameters: |
— — – Returns all tenant subscriptions with the specified text in the subscription definition. Text entered does not need to be the full definition. For example, searching for premium returns all definitions with premium in its definition, such as Azure Active Directory Premium P2. String ID
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— You can use any combination of search parameters to further filter search results. |
Export Button Image Modified | Allows you to download grid data as an Excel sheet. Image Modified |
Grid Image Modified | The grid returns tenant subscription data and provides additional features, such as links to other pages in Azure License Manager. |
— — — — — — — — — — — — — — — Fulfillment Queue
This tab is for viewing entries processed by the queue. The queue processes license bundles on a scheduled basis to determine which users should have a license that currently do not, as well as which users currently have a license that should be revoked. Each user processed by the queue is listed as an entry. Here are the features and settings you’ll find on the tab.
Feature | What its for |
Search | Allows you to search entries processed by the queue. |
Advanced Search |
— – This feature is available by clicking the drop-down arrow on the search field. Image Modified | Allows you to search for entries processed by the queue by parameters: |
— — — — — — — You can use any combination of search parameters to further filter search results. |
Export Button Image Modified | Allows you to download grid data as an Excel sheet. Image Modified |
Grid Image Modified | The grid returns license bundle data and provides additional features, such as links to other pages in Azure License Manager. |
— — — — — — — — — — — — — — — — — — — — — — — — — Reclamation Inbox
This tab is for viewing entries processed by the Reclamation Inbox. The Reclamation Inbox reviews license status on a scheduled basis to determine which assigned licenses are currently not being used. Unused licenses are claimed by the inbox and removed from users based on an organization’s reclamation policies. Once removed, licenses can be reassigned as needed. Here are the features and settings you’ll find on the tab.
Feature | What its for |
Search | Allows you to search entries processed by the Reclamation Inbox. |
Advanced Search |
— – This feature is available by clicking the drop-down arrow on the search field. Image Modified | Allows you to search for entries processed by the Reclamation Inbox by parameters: |
— — — — — — — You can use any combination of search parameters to further filter search results. |
Export Button Image Modified | Allows you to download grid data as an Excel sheet. Image Modified |
Grid Image Modified | The grid returns license bundle data and provides additional features, such as links to other pages in Azure License Manager. |
— — — — — — — — — – Displays the name of the Azure group, if any, that has the license as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the group, where you can view more information about that group. Auto Process
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— Shop for Licenses
The Shop for Licenses navbar item directs you to the IT Shop. The IT Shop allows users to view their current subscriptions and shop for any that they may be eligible to receive. License requests are routed to license bundle owners for approval.
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Reports
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Reports
The Reports page contains clickable cards that direct you a page of report data corresponding to the clicked card. Data can be viewed, searched for and downloaded as Excel sheets.
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This tab is for viewing access to ALM granted to people within your organization. You can search for access by the Display Name of a person, by the Login of a person, or by Management Role.
Feature | What its for |
Search | Allows you to search access to ALM granted to application users. |
Advanced Search |
— – This feature is available by clicking the drop-down arrow on the search field. |
Image RemovedImage Added | Allows you to search for access using parameters: |
— — — Image RemovedImage Added | Allows you to download grid data as an Excel sheet. Image Modified |
Grid |
Image RemovedImage Added | The grid returns application access data and provides additional features, such as links to other pages in Azure License Manager. |
— — — — — — — Tenants
This tab is where you can connect Azure License Manager to Azure AD, publish the Azure App Service to Azure, and view information about connected tenants.
Feature | What its for |
Search | Allows you to search connected tenants. |
Advanced Search |
— – This feature is available by clicking the drop-down arrow on the search field. |
Image RemovedImage Added | Allows you to search connected tenants using parameters: |
— — — Image RemovedImage Added | Allows you to download grid data as an Excel sheet. Image Modified |
Grid |
Image RemovedImage Added | The grid returns existing tenant data and provides additional features, such as the ability to create new tenants and links to other pages in Azure License Manager. |
— — — — .Actions — Displays hyperlinks for actions that can be performed for tenants.
Publish Azure App Service — Starts the publish Azure App Service workflow. For details on using this workflow, see Publish the EmpowerID SCIM Microservice to Azure
Settings
This tab is for setting the URL for the Azure License Analytics and IT IAM Shop microservices.
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This tab is for viewing information about the Reclamation policies currently used within your organization and for creating new policies as needed.
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Feature | What its for |
Search | Allows you to search for a specific policy. |
Advanced Search |
— – This feature is available by clicking the drop-down arrow on the search field. |
Image RemovedImage Added | Allows you to search Reclamation policies using parameters: |
— — Image RemovedImage Added | Allows you to download grid data as an Excel sheet. Image Modified |
Grid |
Image RemovedImage Added | The grid returns existing Reclamation policy data and provides access for creating new Reclamation policies. |
— — — — — — — — — — — — — — — — Publish Azure App Service — Starts the publish Azure App Service workflow. For details on using this workflow, see Publish the EmpowerID SCIM Microservice to Azure. Insert excerpt |
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