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The below image displays what Azure License Manager looks like for an admin user. |
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Manage Assignments Page
The page you see above is the Manage Assignments page. The page contains four five tabs, each giving the user access to different features. Here are the features you’ll find on the tabs.
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Feature | What its for |
Search | Allows you to search for a license bundle. |
Advanced Search — This feature is available by clicking the drop-down arrow on the search field.  | Allows you to search for a license bundle by parameters: License Pool — Returns all license bundles belonging to the specified license pool. License Bundle — Returns all license bundles meeting the specified string. For example, entering E5 returns all bundles containing E5 in their name. Tenant — Returns all license bundles belonging to the specified tenant. License Group — Returns all license bundles belonging to the specified license group.
You can use any combination of search parameters to further filter search results. For example, you could use License Pool and License Group to return all bundles belonging to a specific pool and license group. |
Export Button  Image Removed Image Added | Allows you to download grid data as an Excel sheet.  |
Grid  Image Removed Image Added | The grid returns license bundle data and provides additional features, such as links to other pages in Azure License Manager. Add New Button — Opens a License Bundle form that allows you to create a new bundle. Status — Indicates whether the license bundle is active (checked). License Bundle — Displays the name of the license bundle as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the license bundle. View One pages allow you to view more details about the license bundle and provides additional functionality for managing the license bundle. License Pool — Displays the name of the license pool as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the license pool. View One pages allow you to view more details about the license pool, as well as provides additional functionality for managing the license pool. Tenant Subscription — Displays the subscription in Azure to which the bundle corresponds. Tenant — Displays the Azure tenant to which the bundle belongs. License Group — Displays the Azure group to which the bundle is assigned. Enabled — Indicates whether the bundle is enabled (checked). Allocated Licenses — Displays the number of licenses allocated to the bundle. # Assigned — Displays the number of assigned licenses in the bundle. Monthly Cost — Displays the monthly cost per license. Auto Approve Revokes — Indicated whether the system automatically revokes any license granted by the bundle up to auto revoke threshold set on the bundle and in accordance with policies that automate the revoking of licenses. Revocations beyond the auto revoke threshold are sent for approval regardless the setting. Last Success — Displays the date and time the license bundle was compiled by the system. Last Failed — Displays the date and time license bundle compilation failed, if any. Last Error — Displays the date and time license bundle compilation encountered an error, if any.
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Feature | What its for |
Search | Allows you to search for license pools. |
Advanced Search — This feature is available by clicking the drop-down arrow on the search field.  Image Removed Image Added | Allows you to search for a license bundle by parameters: License Pool — Returns a specified pool. Responsible Party— Returns all license pools with the specified responsible party. Description— Returns all license pools with the specified text in its description. Text entered does not need to be the full description given to a pool. For example, searching for mark returns a pool with marketing in its description. Name — Returns all license pools with the specified text contained in its name. Text entered does not need to be the full name given to a pool. For example, searching for supp returns all pools with support in their names.
You can use any combination of search parameters to further filter search results. For example, you could enter doc as the Name parameter and jorge as the Responsible Party parameter to return all pools with a name that includes doc and a has a person named jorge as the responsible party. |
Export Button  Image Removed Image Added | Allows you to download grid data as an Excel sheet.  |
Grid  Image Removed Image Added | The grid returns license bundle data and provides additional features, such as links to other pages in Azure License Manager. Add New Button — Opens a License Pool form that allows you to create a new pool. Enabled— Indicates whether a license pool is enabled (checked). License Pool — Displays the name of a license pool as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the pool. View One pages allow you to view more details about the license pool and provides additional functionality for managing the license pool. Responsible Party — Displays the name of the person responsible for a license pool. Description — Displays the description of a license pool. Name — Displays the name of a license pool.
You can use any combination of search parameters to further filter search results. |
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Feature | What its for |
Search | Allows you to search for tenant subscriptions. |
Advanced Search — This feature is available by clicking the drop-down arrow on the search field.  Image Removed Image Added | Allows you to search for a tenant subscription by parameters: Tenant — Returns a specified tenant subscription. Subscription Definition — Returns all tenant subscriptions with the specified text in the subscription definition. Text entered does not need to be the full definition. For example, searching for premium returns all definitions with premium in its definition, such as Azure Active Directory Premium P2. String ID — Returns all tenant subscriptions with the specified text in the String ID.
You can use any combination of search parameters to further filter search results. |
Export Button  Image Removed Image Added | Allows you to download grid data as an Excel sheet.  |
Grid  Image Removed Image Added | The grid returns tenant subscription data and provides additional features, such as links to other pages in Azure License Manager. Edit Button — Opens an edit form for the selected tenant subscription. Tenant — Displays the tenant to which the subscription belongs. Subscription Definition — Displays the name of the license bundle as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the license bundle. View One pages allow you to view more details about the license bundle, as well as provides additional functionality for managing the license bundle. Total Licenses — Displays the total number of licenses available for a subscription. Pool Allocated — Displays the number of licenses for a subscription allocated to license pools. Pool Not Allocated — Displays the number of licenses for a subscription that have not been allocated to license pools. Pool Assigned — Displays the number of licenses that have assigned by pool allocation. # Activated — Displays the number of activated licenses for the subscription. # Disabled — Displays the number of disabled licenses for the subscription. # Assigned — Displays the number of assigned licenses for the subscription. # In Use — Displays the number of licenses for the subscription that are currently in use. # Available — Displays the number of licenses for the subscription that remain available. # Expired — Displays the number of license for the subscription that are expired. Monthly Cost — Displays the monthly cost per license. String ID — Displays the string id of the subscription.
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Feature | What its for |
Search | Allows you to search entries processed by the queue. |
Advanced Search — This feature is available by clicking the drop-down arrow on the search field.  Image Removed Image Added | Allows you to search for entries processed by the queue by parameters: Person Recipient — Returns all entries in the queue for the specified person. User Account — Returns all entries in the queue for the specified user account. Group — Returns all entries in the queue for the specified group. Tenant Subscription — Returns all entries in the queue for the specified tenant subscription. String ID — Returns all entries in the queue with the specified string id. Process Status — Returns all entries in the queue by the specified process status. Ignored Processed Not Processed Error
Change Type — Returns all entries in the queue by the specified change type; License Granted License Revoked
You can use any combination of search parameters to further filter search results. |
Export Button  Image Removed Image Added | Allows you to download grid data as an Excel sheet.  |
Grid  Image Removed Image Added | The grid returns license bundle data and provides additional features, such as links to other pages in Azure License Manager. Process Time — Displays the date and time the queue processed an entry. Process Status — Displays the status of the process event for an entry. Change Type — Displays whether the change type processed for an entry is license granted or license revoked. Person Recipient Approved — Displays the name of the person processed by the queue as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the person, where you can view more information about that person. Account Recipient — Displays the name of the user account processed by the queue as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the account, where you can view more information about that account. Group Assignee — Displays the Azure group for which the user is being added to or removed from whether the license grant or revocation was auto-approved by the system, depending on the setting applied to the license bundle. Reviewed Date — Displays the date the license grant or revocation was reviewed by a person with the access to do so. This only applies for grants and revocations not auto-approved by the system. Allowed Until — Displays the date, if any, that a license that has been marked for revocation remains valid until the system revokes it. Person Recipient — Displays the name of the person processed by the queue as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the groupperson, where you can view more information about that groupperson. License Pool Account Recipient — Displays the license pool linked to the processed entry name of the user account processed by the queue as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the pool. View One pages allow you to account, where you can view more details about the license pool and provides additional functionality for managing the license pool.License Bundle — Displays the license bundle whose rules triggered the queue to process the information about that account. Group Assignee — Displays the Azure group for which the user is being added to or removed from as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the group, where you can view more information about that group. License Pool — Displays the license pool linked to the processed entry as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the license bundlepool. View One pages allow you to view more details about the license bundle pool and provides additional functionality for managing the license bundlepool.Tenant Subscription License Bundle — Displays the subscription in Azure to license bundle whose rules triggered the queue to process the entry as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the license bundle. View One pages allow you to view more details about the license bundle and provides additional functionality for managing the license bundle. Tenant Subscription — Displays the subscription in Azure to which the entry in the queue was added or removed. String ID — Displays the string id of the subscription in Azure to which the entry in the queue was added or removed. Locked By Server — Displays the server that claimed and processed the queue entry. Next Attempt — Displays the date and the time the queue will attempt to process the entry. Valid only for processing failures. Failed Count — Displays the number of times a queue entry failed processing, if any. Last Failed — Displays the date and time a queue entry last failed to be processed, if any. Last Error — Displays the date and time an error last occurred when processing a queue entry, if any. Auto Process — Displays whether an entry was auto-processed by the queue (checked if true). Approved — Displays whether an entry was approved by a human before it was processed by the queue (checked if true). Reviewed Date — Displays the date an entry was reviewed by a human before it was processed by the queue. Valid only for queue entries not automatically processed by the system. Allowed Until — Displays the date and time license grants by the queue remain valid when policy specifies the license be revoked after a specified period of time. Allocated Licenses — Displays the number of licenses allocated to the bundle whose rules triggered the queue to process the entry. # Assigned — Displays the number of assigned licenses in the bundle whose rules triggered the queue to process the entry.# In Use — Displays the current number of licenses currently in use in the bundle whose rules triggered the queue to process the entryto process the entry. # In Use — Displays the current number of licenses currently in use in the bundle whose rules triggered the queue to process the entry
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Reclamation Inbox
This tab is for viewing entries processed by the Reclamation Inbox. The Reclamation Inbox reviews license status on a scheduled basis to determine which assigned licenses are currently not being used. Unused licenses are claimed by the inbox and removed from users based on an organization’s reclamation policies. Once removed, licenses can be reassigned as needed. Here are the features and settings you’ll find on the tab.
Feature | What its for |
Search | Allows you to search entries processed by the Reclamation Inbox. |
Advanced Search — This feature is available by clicking the drop-down arrow on the search field.  Image Added | Allows you to search for entries processed by the Reclamation Inbox by parameters: Person Recipient — Returns all entries in the inbox for the specified person. User Account — Returns all entries in the inbox for the specified user account. Group — Returns all entries in the inbox for the specified group. Tenant Subscription — Returns all entries in the inbox for the specified tenant subscription. String ID — Returns all entries in the inbox with the specified string id. Process Status — Returns all entries in the inbox by the specified process status. Ignored Processed Not Processed Error
Reason — Returns all entries in the inbox by the specified reason type;
You can use any combination of search parameters to further filter search results. |
Export Button  Image Added | Allows you to download grid data as an Excel sheet.  Image Added |
Grid  Image Added | The grid returns license bundle data and provides additional features, such as links to other pages in Azure License Manager. Process Time — Displays the date and time the inbox processed an entry. Process Status — Displays the status of the process event for an entry. Reason — Displays the reason why the inbox claimed the license. Allowed Until — Displays the time and date that the inbox will wait before reclaiming the license from the user. Person Recipient — Displays the name of the person with the account that has the license as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the person, where you can view more information about that person. Account Recipient — Displays the name of the user account that has the license as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the account, where you can view more information about that account. Monthly Cost — Displays the monthly cost of the unused license, allowing you to see how much money will be saved by reclaiming the unused license. Tenant Subscription — Displays the subscription in Azure with the license. Group Assignee — Displays the name of the Azure group, if any, that has the license as a hyperlink. Clicking the hyperlink directs your browser to the View One page for the group, where you can view more information about that group. Auto Process — Displays whether the entry will be automatically processed by the system.
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Shop for Licenses
The Shop for Licenses navbar item directs you to the IT Shop. The IT Shop allows users to view their current subscriptions and shop for any that they may be eligible to receive. License requests are routed to license bundle owners for approval.
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This tab is where you set the URLs for the Azure Analytics and IT Shop Microservices. For more information on setting these, see Publish the IT Shop Microservice to Azure and Publish the Analytics Microservice to Azure.
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