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titleWorkflows

  • Submit Account Terminations — This is a permanent workflow that claims user accounts meeting the criteria for cleanup in account stores (managed external user directories) where CleanUpEnabled is set to true. The workflow processes the claimed accounts based on the values given to the following parameters.

    • AdminManagementRoleGuids — This parameter specifies the GUID of the Management Role containing all people delegated to receive notification of accounts meeting the criteria for cleanup.

    • DisableAccountOnMove — This parameter takes a Boolean value of true or false. When set to true, the workflow disables the accounts when moved into the specified OU.

    • EmailTemplateAdminPreMoveNotification — This parameter specifies the email to be used when notifying admins that one or more user accounts have been selected to be moved to the specified OU.

    • EmailTemplateAdminMoveNotification — This parameter specifies the email template to be used when notifying admin users that one or more user accounts have been moved to the specified OU.

    • EmailTemplateManagerPreMoveNotification — This parameter specifies the email template to be used when notifying managers that one or more user accounts belonging to their direct reports have been selected to be moved to the specified OU.

    • EmailTemplateManagerMoveNotification — This parameter specifies the email template to be used when notifying managers that one or more user accounts belonging to their direct reports have been moved to the specified OU.

  • Submit Account Terminations Approval — This workflow creates an approval task and routes the task to all people belonging to the Management Role specified by the AdminManagementRoleGuids parameter set on the Submit Account Terminations workflow.

  • Terminate Account Advanced — This workflow claims all accounts approved for deletion and deletes them. For each account deleted, the workflow sends email notifications based on the values given to the following parameters:

    • AdminManagementRoleGuids — This parameter specifies the GUID of the Management Role containing all people delegated to receive notification of accounts that have been deleted.

    • EmailTemplateAdminDeletionNotification — This parameter specifies the email to be used when notifying admin users that one or more user accounts have been deleted.

    • EmailTemplateManagerDeletionNotification — This parameter specifies the email to be used when notifying managers users that one or more user accounts belonging to their direct reports have been deleted.

    • NotifyAdminManagementRole — This parameter takes a Boolean value of true or false. When set to true, the workflow sends an email listing all user accounts that have been deleted to all admin users belonging to the Management Role specified by the AdminManagementRoleGuids parameter.

    • NotifyManager — This parameter takes a Boolean value of true or false. When set to true, the workflow sends an email to the managers of users with user accounts that have been deleted.
      The below image shows the parameters for the Terminate Account Advanced workflow.

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titleSetGroups (Query-Based Collections)

  • Submit Account Terminations — This is a permanent workflow that claims user accounts meeting the criteria for cleanup in account stores (managed external user directories) where CleanUpEnabled is set to true. The workflow processes the claimed accounts based on the values given to the following parameters.

    • AdminManagementRoleGuids — This parameter specifies the GUID of the Management Role containing all people delegated to receive notification of accounts meeting the criteria for cleanup.

    • DisableAccountOnMove — This parameter takes a Boolean value of true or false. When set to true, the workflow disables the accounts when moved into the specified OU.

    • EmailTemplateAdminPreMoveNotification — This parameter specifies the email to be used when notifying admins that one or more user accounts have been selected to be moved to the specified OU.

    • EmailTemplateAdminMoveNotification — This parameter specifies the email template to be used when notifying admin users that one or more user accounts have been moved to the specified OU.

    • EmailTemplateManagerPreMoveNotification — This parameter specifies the email template to be used when notifying managers that one or more user accounts belonging to their direct reports have been selected to be moved to the specified OU.

    • EmailTemplateManagerMoveNotification — This parameter specifies the email template to be used when notifying managers that one or more user accounts belonging to their direct reports have been moved to the specified OU.

  • Submit Account Terminations Approval — This workflow creates an approval task and routes the task to all people belonging to the Management Role specified by the AdminManagementRoleGuids parameter set on the Submit Account Terminations workflow.

  • Terminate Account Advanced — This workflow claims all accounts approved for deletion and deletes them. For each account deleted, the workflow sends email notifications based on the values given to the following parameters:

    • AdminManagementRoleGuids — This parameter specifies the GUID of the Management Role containing all people delegated to receive notification of accounts that have been deleted.

    • EmailTemplateAdminDeletionNotification — This parameter specifies the email to be used when notifying admin users that one or more user accounts have been deleted.

    • EmailTemplateManagerDeletionNotification — This parameter specifies the email to be used when notifying managers users that one or more user accounts belonging to their direct reports have been deleted.

    • NotifyAdminManagementRole — This parameter takes a Boolean value of true or false. When set to true, the workflow sends an email listing all user accounts that have been deleted to all admin users belonging to the Management Role specified by the AdminManagementRoleGuids parameter.

    • NotifyManager — This parameter takes a Boolean value of true or false. When set to true, the workflow sends an email to the managers of users with user accounts that have been deleted.

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