My Tasks Resource Admin is a microservice application where users can keep track of their access requests, participate in discussions related to these requests, collaborate on tasks, and grant or deny access requests made by other users when assigned to those requests as approvers.
Designed with an intuitive user interface, My Tasks features several pages that present task and request-related information specific to each user. This is achieved through a streamlined single-page application experience. The key pages within My Tasks include the “My Requests” page, the “To Do” page, and the “All” page. These can be easily navigated using the menu at the top of the application.
Inside the Pages of "My Tasks"
My Requests: This page displays access requests initiated by the user or submitted on their behalf. It provides a means for users to monitor the status of their access requests, identify the appointed approver, and add comments about their request.
To Do: This page showcases tasks linked with access requests where the user is designated as an approver. Users can make decisions on these tasks, contribute comments, and delegate responsibilities from this page.
All: This page displays all the access request-related information specific to the current user. For administrators, it provides access to the full spectrum of access request data, which is useful for auditing purposes.
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The architecture of the My Tasks Microservice Application
The EmpowerID My Tasks microservice is a pre-configured EmpowerID application comprised of numerous application subcomponents, referred to as "subcomponents" hereafter. Every page and control for navigating My Tasks serves as a subcomponent of the application. Each of these subcomponents is itself an application, which allows user access to these controls to be granted or denied via Access Level assignments. This architectural design also permits customization of the microservice. Subcomponents can be added or removed from the application directly via the EmpowerID Web interface.
The default "My Tasks" microservice comes pre-configured with the subcomponents outlined in the following table:
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Controls
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Name
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Description
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My Requests Requested By Filter Control (My Tasks)
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Control that lets the user filter the requests based on who initiated the requested.
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My Requests Requested For Filter Control (My Tasks)
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Control that lets the user filter the requests based on who's the target person.
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My Requests Approver Filter Control (My Tasks)
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Control that lets the user filter the user's requests by approver.
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My Requests Request View Status Filter Control (My Tasks)
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Control that lets the user filter the user's requests based on request status.
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My Requests Item Type Filter Control (My Tasks)
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Control that lets the users filter their requests by request item type.
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My Requests Request View Advanced Search Control (My Tasks)
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Control that lets the users filter their requests in request view using advanced search control.
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My Requests Item View Status Filter Control (My Tasks)
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Control that lets the users filter their requests in item view by the request item status.
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My Tasks Requested By Filter Control (My Tasks)
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Control that lets the user filter their tasks based on who initiated the request.
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My Tasks Requested For Filter Control (My Tasks)
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Control that lets the user filter their tasks based on who the target person is.
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My Tasks Item Type Filter Control (My Tasks)
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Control that lets the user filter their tasks based on the item types.
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My Tasks Request View Advanced Search Filter Control (My Tasks)
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Control that lets the user filter their tasks in request view using advanced search control.
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All Requests Request View Status Filter Control (My Tasks)
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Control that lets the user filter all requests in request view based on the request status.
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All Requests Requested By Filter Control (My Tasks)
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Control that lets the users filter all requests based on who initiated the request.
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All Requests Requested By Filter Control (My Tasks)
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Control that lets the users filter all requests based on who the target person is.
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All Requests Approver Filter Control (My Tasks)
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Control that lets the users filter all requests by approver.
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All Requests Item View Status Filter Control (My Tasks)
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Control that lets the user filter all request items in item view based on the item status.
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All Requests Item Type Filter Control (My Tasks)
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Control that lets the users filter all requests based on item type.
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All Requests Request View Advanced Search Filter Control (My Tasks)
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Control that lets the user filter all requests in request view using advanced search.
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Request Details Process Steps Control (My Tasks)
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Control that lets the users see the process steps diagram.
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Request Details Current Step Approvers Control (My Tasks)
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Control that lets the users see the current step approvers on the business request details.
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Request Details Claim Control (My Tasks)
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Control that lets the user claim a business request if it's claimable.
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Request Details Delegate Control (My Tasks)
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Control that lets the user delegate a business request.
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Request Item Details Process Steps (My Tasks)
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Control that lets the user see the process steps for a business request item.
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Request Item Details Claim Control (My Tasks)
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Control that lets the user claim a business request item if it's claimable.
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Request Item Details Delegate Control (My Tasks)
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Control that lets the user delegate a business request item.
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Out of office Delegate Control (My Tasks)
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Control that lets the user manage the out of office delegations.
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All Requests Request Item View Advanced Search Filter Control (My Tasks)
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Control that lets the user filter all requests in request items view using advanced search.
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My Requests Request Item View Advanced Search Control (My Tasks)
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Control that lets the users filter their requests in request item view using advanced search control.
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My Tasks Request Item View Advanced Search Filter Control (My Tasks)
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Control that lets the user filter their tasks in request item view using advanced search control.
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Request Item Details Current Step Approvers Control (My Tasks)
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Control that lets the users see the current step approvers on the business request item details.
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Show Pre Approved Filter Control (My Tasks)
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Control that lets the users filter all requests and request items based on whether those are pre-approved or not.
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Assign Task Delegate Control (My Tasks)
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Control that lets the user assign a business request or business request item to somebody.
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Add Additional Approvers Delegate Control (My Tasks)
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Control that lets the user add additional approvers for a business request and a business request item.
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Permanently Delegate Step Delegate Control (My Tasks)
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Control that lets the user create a permanent delegation for business requests and business request items against a given approval step.
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Request View Request Number Attribute Control (My Tasks)
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Control that lets the user see the request number attribute in request view.
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Request View Request For Attribute Control (My Tasks)
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Control that lets the user see the requested for attribute in request view.
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Manual Delegations Control (My Tasks)
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Control that lets the user see manual delegations for business requests and business request items.
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Admin Assign Task Delegate Control (My Tasks)
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Control that lets the admins assign a task to somebody regardless of whether they are the current approvers or not.
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Admin Add Additional Approvers Delegate Control (My Tasks)
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Control that lets the admins add additional approvers for a business request and a business request item regardless of whether they are current approvers or not.
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Delete Comment Control (My Tasks)
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Control that lets the user delete a comment.
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Edit Comment Control
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Control that lets the user edit a comment.
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Admin Cancel Request Control (My Tasks)
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Control that lets the admin cancel a business request regardless of who the initiator is.
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Admin Cancel Request Item Control (My Tasks)
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Control that lets the admin cancel a business request item regardless of who the initiator is.
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Cancel Request Control (My Tasks)
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Control that lets the non-admin users cancel a business request.
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Cancel Request Item Control (My Tasks)
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Control that lets the non-admin users cancel a business request item.
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Risk Level Filter Control (My Tasks)
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Control that lets the users filter their business requests and business request items by risk level
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Risk Mitigation End Date Control (My Tasks)
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Control that lets the user select an end date while mitigating a risk.
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Refresh Violations Control (My Tasks)
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Control that lets the users refresh violations for a given business request.
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Fulfillment Schedule Date Control (MyTasks)
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Control that lets the user see fulfillment schedule date.
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Edit Fulfillment Schedule Date Control (MyTasks)
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Control that lets the user edit fulfillment schedule date.
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Risk Violations By Items Control (My Tasks)
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Control that lets the user see risk violations grouped by items.
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Risk Violations By Risks Control (My Tasks)
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Control that lets the user see risk violations grouped by risks.
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Fulfillment Status Filter Control (My Tasks)
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Control that lets the users filter their business request items by fulfillment status.
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MyTasks Business Request Type Filter Control
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Controlling the visibility for business request filter
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MyTasks Person SubjectType EIDLink Control
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Controls the visibility of the link to EID person profile, if the subject type is of type: Person
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MyTasks ToDo Item TimeConstraint Control
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Controls the visibility of the time constraint icon in BusinessRequest Items to-do list
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Audit Filter Control (My Tasks)
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Control that lets the user run the Audit filter on My Tasks
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MyTasks-ShowWentForApprovalFilter-Control
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Control that lets the user filter workflow tasks that went for approval
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Workflows Claim Control
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Workflow Details Delegate-Control
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Business Process Status
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Pages
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Request View My Requests Page (MyTasks)
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Page where the users can see their business requests in request view mode.
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Item View My Requests Page (MyTasks)
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Page where the users can see their business requests in item view mode.
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Request View My Tasks Page (MyTasks)
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Page where the users can see their business requests tasks in request view mode.
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Item View My Tasks Page (MyTasks)
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Page where the users can see their business requests tasks in item view mode.
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Request View All Requests Page (MyTasks)
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Page where the users can see all their business requests in request view mode.
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Item View All Requests Page (MyTasks)
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Page where the users can see all their business requests in item view mode.
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Find Business Requests and Items Page
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Find Business Requests and Items Page – Page in the ASP.NET web application to report/view business requests and items
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View My Workflows Page (MyTasks)
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Page where the users can see allworkflows in item view mode.
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Workflows View My Requests Page (MyTasks)
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Page where the users can see My Requests page workflows
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Workflows View All Page (MyTasks)
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Page where the users can see all workflows
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Search Filters
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workflowsAdvancedSearch
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MyRequests WorkflowTasks ViewAdvancedSearch Filter
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MyTasksWorkflowTasksViewAdvancedSearchFilter
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MyTasks WorkflowTasks View Advanced Search Filter
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AllRequestsWorkflowTasksViewStatusFilter
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All Requests Workflow Tasks View Status Filter
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AllRequestsWorkflowTasksViewAdvancedSearchFilter
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All Requests Workflow Tasks View Advanced Search Filter
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Views
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BusinessRequestView All
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Access to this lets you filter BusinessRequestsView/BusinessRequestItemView GetAllSearch by AnyParticipantByPersonID. If not current person GUID is passed.
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BusinessRequestApprovalStepAssigneeExclusionView
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BusinessRequestApprovalStepAssigneeView
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BusinessRequestApprovalStepItemStatus
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BusinessRequestApprovalStepItemStatusView
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BusinessRequestApprovalStepItemView
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BusinessRequestApprovalStepStatusView
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BusinessRequestApprovalStepView
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BusinessRequestCommentHistory
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BusinessRequestCommentHistoryView
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BusinessRequestCommentView
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BusinessRequestEventView
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BusinessRequestItemApprovalStepAssigneeExclusionView
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BusinessRequestItemApprovalStepAssigneeView
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BusinessRequestItemApprovalStepStatusView
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BusinessRequestItemApprovalStepView
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BusinessRequestItemFulfillmentStatusView
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BusinessRequestItemStatusView
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BusinessRequestItemTypeActionAccessRequestPolicyView
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BusinessRequestItemTypeActionApprovalFlowPolicyStepDecisionView
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BusinessRequestItemTypeActionApprovalFlowPolicyStepView
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BusinessRequestItemTypeActionApprovalFlowStepDecisionView
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BusinessRequestItemView
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BusinessRequestLevelView
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BusinessRequestNotificationInboxView
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BusinessRequestNotificationPersonAdvancedPreferenceView
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BusinessRequestNotificationPersonDefaultPreferenceView
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BusinessRequestParticipantTypeView
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BusinessRequestStatusView
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BusinessRequestTypeAccessRequestPolicyView
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BusinessRequestTypeApprovalFlowPolicyStepDecisionView
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BusinessRequestTypeApprovalFlowPolicyStepView
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BusinessRequestTypeApprovalFlowStepDecisionView
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BusinessRequestView
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BusinessRequestWatcherView
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Web API Services
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BusinessRequestCommonAPI.ApprovalStepAssignApprover
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BusinessRequestCommonAPI.ApprovalStepAddApprovers
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BusinessRequestCommonAPI.CreatePermanentDelegation
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BusinessRequestCommonAPI.UnclaimApprovalStep
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BusinessRequestItemAPI.GetBusinessRequestItemTypeActionSummary
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BusinessRequestAPI.GetBusinessRequestSummary
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BusinessRequestAPI.GetBusinessRequestItemTypeSummary
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BusinessRequestItemAPI.GetBusinessRequestItemStepApprovers
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BusinessRequestAPI.GetBusinessRequestStepApprovers
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BusinessRequestCommentAPI.CreateComment
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BusinessRequestCommentAPI.EditComment
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BusinessRequestCommentAPI.ReplyToComment
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BusinessRequestCommentAPI.GetChildComments
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BusinessRequestCommentAPI.GetComments
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BusinessRequestItemAPI.GetStatuses
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BusinessRequestAPI.GetStatuses
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BusinessRequestAPI.GetMyToDo
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BusinessRequestItemAPI.GetMyToDo
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BusinessRequestCommonAPI.GetRequestItemTypes
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BusinessRequestItemAPI.GetBusinessRequestItemsByRequestIDItemTypeID
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Business Request Refresh
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BusinessRequestItemAPI.GetMyPendingItemsByRequestID
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BusinessRequestItemAPI.GetMyPendingItemsByItemID
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BusinessRequestItemAPI.GetBusinessRequestItemApprovers
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BusinessRequestCommonAPI.GetTargetComponent
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BusinessRequestItemAPI.GetByMeForMe
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BusinessRequestAPI.GetByMeForMe
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BusinessRequestCommonAPI.ClaimApprovalStep
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BusinessRequestCommonAPI.GetApprovalStepDiagram
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BusinessRequestCommonAPI.GetTargetAssigneeComponent
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BusinessRequestApprovalStepAssigneeExclusion
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BusinessRequestCommentAPI.DeleteComment
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BusinessRequestCommonAPI.GetAuditLogHistory
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BusinessRequestCommonAPI.GetAccessRequestPolicyByResourceId
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BusinessRequestItemAPI.GetBusinessRequestItemCategorySummary
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BusinessRequestItemAzLocalRiskViolation
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BusinessRequestCommonAPI.GetRequestItemCategorys
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BusinessRequestItemAzLocalRiskViolationView
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BusinessRequestCommonAPI.GetResources
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BusinessRequestCommonAPI.GetBusinessRequestResourceTypes
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BusinessRequestItemAPI.CancelRequestItem
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BusinessRequestAPI.CancelRequest
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BusinessRequestRiskAPI.GetRisks
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BusinessRequestRiskAPI.GetRisk
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BusinessRequestRiskAPI.GetMitigatingControls
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BusinessRequestItemAPI.GetMyPendingNonRiskItemsByRequestID
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BusinessRequestItemAPI.GetMyPendingRiskItemsByRequestID
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BusinessRequestItemAPI.GetMyPendingNonRiskItemsByItemID
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BusinessRequestItemAPI.GetMyPendingRiskItemsByItemID
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BusinessRequestRiskAPI.SubmitRiskDecision
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BusinessRequestRiskAPI.GetRisksByIDs
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BusinessRequestRiskAPI.CompileRisks
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BusinessRequestItemAPI.UpdateRequestItem
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BusinessRequestRiskAPI.GetViolationItemMitigatingControls
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BusinessRequestRiskAPI.SubmitViolationItemDecision
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WorkflowTasksAPI.GetAllWorkflowTasks
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WorkflowTasksAPI.GetMyToDo
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WorkflowTasksAPI.GetTodoWorkflowTasks
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WorkflowTasksAPI.GetMyRequestsWorkflowTasks
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WorkflowTasksAPI.GetSingleWorkflowTask
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WorkflowTasksAPI.GetTaskApprovers
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WorkflowTasksAPI.GetWorkflowTaskComments
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WorkflowTasksAPI.CreateBusinessProcessComment
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WorkflowTasksAPI.GetBusinessProcessStatus
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WorkflowTasksAPI.GetWorkflowRelatedTasks
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WorkflowTasksAPI.GetBusinessProcessTaskDecisions
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WorkflowTasksAPI.GetWorkflowTaskAffectedResources
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WorkflowTasksAPI.GetBusinessProcessTaskDecisionSummary
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WorkflowTasksAPI.AddAdditionalApproversToTask
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WorkflowTasksAPI.ClaimBusinessProcessTask
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WorkflowTasksAPI.UnClaimBusinessProcessTask
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WorkflowTasksAPI.DelegateBusinessProcessTask
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WorkflowTasksAPI.UnDelegateBusinessProcessTask
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Subcomponent
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Description
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Any Additional Approver Delegate Control (My Tasks)
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Control that lets the user add additional approvers for a business request and a business request item.
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All Requests Approver Filter Control (My Tasks)
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Control that lets the users filter all requests by approver.
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All Requests Item Type Filter Control (My Tasks)
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Control that lets the users filter all requests based on item type.
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All Requests Item View Status Filter Control (My Tasks)
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Control that lets the user filter all request items in item view based on the item status.
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All Requests Requested By Filter Control (My Tasks)
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Control that lets the users filter all requests based on who initiated the request.
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All Requests Requested By Filter Control (My Tasks)
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Control that lets the users filter all requests based on who the target person is.
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All Requests Request Item View Advanced Search Filter Control (My Tasks)
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Control that lets the user filter all requests in request items view using advanced search.
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All Requests Request View Advanced Search Filter Control (My Tasks)
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Control that lets the user filter all requests in request view using advanced search.
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All Requests Request View Status Filter Control (My Tasks)
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Control that lets the user filter all requests in request view based on the request status.
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Assign Task Delegate Control (My Tasks)
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Control that lets the user assign a business request or business request item to somebody.
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Item View All Requests Page (MyTasks)
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Page where the users can see all their business requests in item view mode.
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Item View My Requests Page (MyTasks)
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Page where the users can see their business requests in item view mode.
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Item View My Tasks Page (MyTasks)
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Page where the users can see their business requests tasks in item view mode.
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My Requests Approver Filter Control (My Tasks)
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Control that lets the user filter the user's requests by approver.
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My Requests Item Type Filter Control (My Tasks)
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Control that lets the users filter their requests by request item type.
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My Requests Item View Status Filter Control (My Tasks)
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Control that lets the users filter their requests in item view by the request item status.
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My Requests Requested By Filter Control (My Tasks)
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Control that lets the user filter the requests based on who initiated the requested.
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My Requests Requested For Filter Control (My Tasks)
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Control that lets the user filter the requests based on who is the target person.
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My Requests Request Item View Advanced Search Control (My Tasks)
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Control that lets the users filter their requests in request item view using advanced search control.
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My Requests Request View Advanced Search Control (My Tasks)
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Control that lets the users filter their requests in request view using advanced search control.
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My Requests Request View Status Filter Control (My Tasks)
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Control that lets the user filter the user's requests based on request status.
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My Tasks Item Type Filter Control (My Tasks)
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Control that lets the user filter their tasks based on the item types.
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My Tasks Requested By Filter Control (My Tasks)
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Control that lets the user filter their tasks based on who initiated the request.
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My Tasks Requested For Filter Control (My Tasks)
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Control that lets the user filter their tasks based on who the target person is.
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My Tasks Request Item View Advanced Search Filter Control (My Tasks)
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Control that lets the user filter their tasks in request item view using advanced search control.
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My Tasks Request View Advanced Search Filter Control (My Tasks)
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Control that lets the user filter their tasks in request view using advanced search control.
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Out of office Delegate Control (My Tasks)
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Control that lets the user manage the out of office delegations.
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Permanently Delegate Step Delegate Control (My Tasks)
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Control that lets the user create a permanent delegation for business requests and business request items against a given approval step.
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Request Details Claim Control (My Tasks)
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Control that lets the user claim a business request if it's claimable.
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Request Details Current Step Approvers Control (My Tasks)
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Control that lets the users see the current step approvers on the business request details.
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Request Details Delegate Control (My Tasks)
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Control that lets the user delegate a business request.
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Request Details Process Steps Control (My Tasks)
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Control that lets the users see the process steps diagram.
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Request Item Details Claim Control (My Tasks)
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Control that lets the user claim a business request item if it is claimable.
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Request Item Details Current Step Approvers Control (My Tasks)
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Control that lets the users see the current step approvers on the business request item details.
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Request Item Details Delegate Control (My Tasks)
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Control that lets the user delegate a business request item.
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Request Item Details Process Steps (My Tasks)
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Control that lets the user see the process steps for a business request item.
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Request View All Requests Page (MyTasks)
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Page where the users can see all their business requests in request view mode.
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Request View My Requests Page (MyTasks)
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Page where the users can see their business requests in request view mode.
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Request View My Tasks Page (MyTasks)
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Page where the users can see their business requests tasks in request view mode.
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Request View Request For Attribute Control (My Tasks)
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Control that lets the user see the requested for attribute in request view.
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Request View Request Number Attribute Control (My Tasks)
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Control that lets the user see the request number attribute in request view.
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Show Pre Approved Filter Control (My Tasks)
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Control that lets the users filter all requests and request items based on whether those are pre-approved or not.
Insert excerpt
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Key Features of Resource Admin
Resource Admin currently provides access to the following key areas of resource management:
| Info |
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Currently, Resource Admin's scope is focused on applications, groups, Management Roles, and shared folders, with plans to expand to other resource types in future releases. |
Administration of Applications
Resource Admin enables administrators to manage their applications, including settings, configurations, and access permissions. This functionality allows administrators to adjust application settings, grant or revoke user access, and manage security configurations as needed.
Administration of Groups
The application simplifies group management, allowing administrators to add or remove members, assign roles and permissions, and perform other group-related tasks. Administrators can create new groups, modify existing groups' attributes, and ensure users have appropriate permissions based on their roles.
Administration of Management Roles
Resource Admin facilitates role management, making assigning role-based access controls easier, defining role permissions, and maintaining role configurations. Administrators can create custom roles for specific departments or job functions and assign granular permissions as required.
Administration of Shared Folders
The application assists in managing shared folders by enabling administrators to control access permissions, share or revoke access, and ensure secure collaboration. Administrators can set up shared folders for project teams, grant access to specific users or groups, and monitor folder usage to maintain a secure and organized file-sharing environment.
Navigating Resource Admin
When users log in to Resource Admin, they are presented with pages and controls that correspond to the access rights granted to their assigned roles. In the image below, the logged-in user has full access to the application and can view all pages and controls.
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The Resource Admin application includes the following controls. Depending on your access to Resource Admin and other EmpowerID applications, you may not see all controls and menu options.
Control | Description | ||
|---|---|---|---|
Application Sidebar | Allows you to navigate from Resource Admin to other EmpowerID applications.
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Resource Panel | Provides a grid or card view of the resources you own. Each record has a Details button for accessing more information about the resource and a Wizard workflow button for managing the resource.  For example, clicking the Details button for a group opens to the Overview page for the group with tabs and buttons for viewing additional information and performing actions against the group. The below image shows the Overview page for a group.  | ||
Workflows Page | Provides a list of workflows you can initiate against the selected resource type. The below image shows workflows that can be initiated against groups. You must have access to the page and the right to initiate the workflows to see them.
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Filter Pane | Provides filters to selectively filter the resources you see. | ||
Filters | |||
Owned By | This filter provides you with options to view resources based on ownership. Options include:
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Azure Applications Only | This filter shows only Azure applications, simplifying the view for users managing Azure-based resources. This filter appears for applications only. | ||
Target System | This filter enables users to view applications and groups based on the selected Account Store Type and/or Account Store.
| ||
Applications | This filter shows groups or roles that can be requested for a specific application. This filter appears only for groups and Management Roles. | ||
Location | This filter shows groups or roles belonging to the specified location. | ||
Business Functions | This filter shows groups and roles according to their Business Functions. This filter appears only for groups and Management Roles.
| ||
Rights | Filters available groups and roles by external system rights granted to those resources. This filter appears only for groups and Management Roles. | ||
UNC Path | Filters shared folders by the specified UNC path. | ||
Advanced Search | Provides advanced search capabilities to further filter resources. | ||
| Insert excerpt | ||||||
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Resource Admin, a pre-configured EmpowerID microservice application, consists of several protected application subcomponents. These serve as functional units of the microservice and constitute the individual pages and controls users interact with. Each subcomponent is, in essence, an independent application, allowing its access to be customized via Access Level assignments. This design adds to the customization possibilities, with options to add or remove subcomponents directly from the EmpowerID Web interface.
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