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About Resource Admin
EmpowerID's Resource Admin is a specialized application designed to enhance and streamline resource management. Tailored for individuals who either manage their own resources or possess administrative rights over resources owned by others, this application facilitates a range of management tasks. With its focus on efficiency and effectiveness, Resource Admin simplifies the complexities of resource management, making it an indispensable tool for administrators and resource owners alike.
Core Functionalities of Resource Admin
Resource Admin provides several key functionalities, which can be broadly categorized into the following areas:
Currently, Resource Admin's scope is focused on applications, groups, Management Roles, people, mailboxes, and shared folders, with plans to expand to other resource types in future releases.
Administration of Applications: Resource Admin is a tool that allows users to easily manage their applications, whether they are hosted on Azure or not. With Resource Admin, administrators can adjust application settings, manage security configurations, and control user access, all without requiring users to directly access the systems where those applications are hosted. By providing a centralized location for managing these tasks, Resource Admin gives administrators complete control over their applications. This includes the ability to manage settings, configurations, and access permissions, ensuring that applications are always up-to-date and secure.
Management of Groups: Resource Admin streamlines group management, making it easy for administrators to add or remove members, assign roles and permissions, and carry out other group-related tasks. With this tool, administrators can create new groups, modify the attributes of existing groups, and ensure that users have the appropriate permissions based on their roles.
Management of Roles: With the role management feature, users can easily manage the roles they own. This includes assigning role-based access controls, defining permissions, and maintaining configurations. The Resource Admin provides granular control over roles, which enhances the flexibility of role assignment and permission management.
Management of Shared Folders: Resource Admin assists users in managing the shared folders that they own. The tool allows users to control access permissions, share or revoke access to specific folders, and maintain a secure collaboration environment. This feature simplifies the process of managing shared resources, which enhances efficiency and reduces potential errors.
Administration of People: Managing and onboarding people is now easier than ever with Resource Admin. Its user-friendly wizard workflows simplify the process with step-by-step guidance, making it easy to add, manage, and align team members with their roles and responsibilities within the organization.
Exploring Resource Admin
The Resource Admin application has dedicated pages for managing different resources. Each page has controls and workflows that help streamline the resource management process. In the following material, we will take a closer look at these pages and controls, giving you an overview of how they work, their usage, and the benefits they offer. By exploring these features, you will understand how to make the most of the Resource Admin for efficient resource management.
Upon logging in to Resource Admin, users encounter a user interface that is customized to their assigned roles and the access rights attached to those roles. Thus, the pages and controls that they can view align directly with their access levels. The below image shows what a typical user might see after logging in to the application. This image is specific to the Manage Applications page but contains controls common to all pages of the application. Below the image is a list of the controls
The Resource Admin application includes the following controls. Depending on their level of access to Resource Admin and other EmpowerID applications, users may not see all controls and menu options.
Control | Description |
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Application Sidebar | Allows you to navigate from Resource Admin to other EmpowerID applications.
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Resource Type Dropdown | Allows users to select the appropriate resource type for the resource they want to view. For example, to view Management Roles, users would select Management Roles from the Resource Type dropdown. |
Resource Panel | Provides a grid or card view of the resources users can manage. Each record has a Details button for accessing more information about the resource and a Wizard workflow button for managing the resource.
For example, clicking the Details button for a group opens to the Overview page for the group with tabs and buttons for viewing additional information about the group and performing actions against it. The below image shows the Overview page for a group.
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Workflows Page | Provides a list of workflows users can initiate against the selected resource type. The below sctreenshot shows workflows that can be initiated against groups.
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Filter Pane | Provides filters to selectively filter the resources you see. Filters are listed below. |
Filters | |
Owned By | This filter provides users with options to view resources based on ownership. Options include:
Users must have the appropriate role assignment to see the Owned By filter. |
Azure Applications Only | This filter shows only Azure applications, simplifying the view for users managing Azure-based resources. This filter appears for applications only. |
Target System | This filter enables users to view applications and groups based on the selected Account Store Type and/or Account Store. This filter only appears for groups and applications.
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Applications | This filter shows groups or roles that can be requested for a specific application. This filter appears only for groups and Management Roles. |
Location | This filter shows groups or roles belonging to the specified location. |
Business Functions | This filter shows groups and roles according to their Business Functions. This filter appears only for groups and Management Roles.
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Rights | Filters available groups and roles by external system rights granted to those resources. This filter appears only for groups and Management Roles. |
UNC Path | Filters shared folders by the specified UNC path. |
Advanced Search | Provides advanced search capabilities to further filter resources. |
Resource Admin Architecture
Subcomponents
Resource Admin is a pre-configured EmpowerID microservice application that consists of multiple protected application subcomponents. These serve as functional units of the microservice and constitute the individual pages and controls users interact with. Each subcomponent is essentially an independent application, allowing its access to be customized for users via their Access Level assignments. This design makes the microservice easily customizable, with options to add or remove subcomponents directly from the EmpowerID Web interface.