EmpowerID recommends using the Account Inbox to provision Person objects from user accounts. The below information is included to make you aware of the option to provision during inventory. |
Toggle Allow Automatic Person Provision On Inventory to reflect your policy for the account store (red sphere for disable and green checkbox for enable). When enabled (and Allow Person Provisioning is enabled for the account store), EmpowerID will provision Person objects for all new accounts discovered during inventory in real-time, if they meet the conditions of your Provision rules.
When provisioning people during inventory, the following options can be set: - Business Role for New Inventory Provision - This allows you to select an EmpowerID Business Role for all Persons provisioned during inventory. By default, EmpowerID assigns these people to the Temporary Business Role; however, you can pick others by clicking the Edit button to the right of the line and selecting the desired Business Role from the Business Role Selector window that appears. If you pick another and wish to remove it in favor of the default, you can do so by clicking the red sphere to the right of the Edit button.
The following image shows the Business Role Selector window with Standard Employee selected. This means that each Person provisioned will given the Standard Employee Business Role rather than the default Temporary Role.
EmpowerID includes the Standard Employee and Temporary Role Business Roles out of the box; however, if you wish to assign new Persons to another Business Role before inventory occurs, you can easily do so. You simply need to create them first. Once created, those additional Business Roles will appear in the Business Role Selector. For information on creating Business Roles see Creating Business Roles. |
- Location for New Inventory Provision - This allows you to select the location that is to be the primary location for the each Person provisioned during inventory.
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- Toggle Allow Automatic Person Join On Inventory to reflect your policy for the account store (red sphere for disable and green checkbox for enable). When enabled (and Allow Person Provisioning is enabled for the account store), EmpowerID will attempt to join any new accounts discovered during inventory — if it finds one that matches the conditions of the Join rules for the account store. If this setting is not enabled, EmpowerID will not join secondary accounts to an EmpowerID Person, but will instead provision new EmpowerID Persons for each of those additional accounts.
The last action to perform on this screen is to enable inventory. However, before doing so, it is important to configure the attribute flow rules for the account store and to enable the Account Inbox if batch processing of those accounts is desired. To configure Attribute Flow rules
EmpowerID supports the configuration of attribute synchronization rules for flowing attribute changes between directories and the EmpowerID Identity Warehouse. Attribute Flow rules are visually configured and are always relative to the relationship between an attribute in a directory and the corresponding attribute in the EmpowerID Identity Warehouse. Attribute Flow rules define the specific fields and attributes that are synchronized between the EmpowerID Identity Warehouse person objects and the external user accounts to which they are linked. Additionally, Attribute Flow rules can be weighted by account store. For example, if you have connected EmpowerID to an HR system as well as Active Directory, and you want any changes made to an attribute in the HR system to take priority over changes made in Active Directory or EmpowerID (while allowing changes to be made in any system), you would give a higher score for each CRUD operation originating from the HR account store and correspondingly lower scores for the Active Directory account store.
The following flow rules are available: - No Sync - When this option is selected, no information flows between EmpowerID and the native system.
- Bidirectional Flow - When this option is selected, changes made within EmpowerID update the native system and vice-versa. For most attributes, this is the default setting.
- Account Store Changes Only - When this option is selected, changes can only be made in the native system and are then passed to EmpowerID.
- EmpowerID Changes Only - When this option is selected, changes can only be made in EmpowerID and are then passed to the native system.
The following CRUD operations are available: - Create - This operation is used to create an attribute value for an existing attribute when the value of that attribute is null.
- Update - This operation is used to update the value of an attribute.
- Delete - This operation is used to delete the value of an attribute.
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- Open a browser and log in to the EmpowerID Web application.
- From the Navigation Sidebar, expand Admin > Applications and Directories and click Attribute Flow Rules.
From the Attribute Flow Rules page, click the Advanced Search drop-down button, enter the name of the account store for which you want to configure the flow rules and then click Search to filter the rules shown in the grid.
The attributes from the EmpowerID Person object are displayed in the left column with the corresponding attributes from the account store displayed in the right column. |
To change the flow for an attribute, click the Attribute Flow drop-down located between the Person Attribute column and the External Directory Attribute column, and select the desired flow direction from the context menu.
EmpowerID only considers scores for attribute CRUD operations when multiple account stores with the same user records are connected to EmpowerID, such as would be the case if an HR System and Google Apps were being inventoried by EmpowerID. |
Now that the attribute flow has been set, the next steps includes turning on and monitoring inventory.
To turn on inventoryReturn to the Account Store Details screen in Configuration Manager. Look over your settings one last time and when satisfied, turn on inventory by toggling the Enable Inventory button from a red sphere to a green check box.
If you are using the Account Inbox to provision or join the user accounts in the external directory to Empower Persons, you need to turn on the Account Inbox. This is demonstrated in the below section. To enable the Account Inbox permanent workflow- From the Navigation Sidebar of the EmpowerID Web interface, expand Admin > EmpowerID Servers and Settings and click Permanent Workflows.
- From the Permanent Workflows page, click the Display Name link for Account Inbox.
- From the View One page for the workflow that appears, click the edit link for the workflow.
- From the Permanent Workflow Details form that appears, select Enabled and then click Save. Based on the default settings applied to the workflow, EmpowerID will process 1000 of the user accounts in the Account Inbox every ten minutes, provisioning Person objects from those user accounts and joining them together based on the Join and Provision rules applied to the account store.
To monitor inventory- From Navigation Sidebar, expand System Logs > Policy Inbox Logs and click Account Inbox.
The Account Inbox page appears. This page provides tabbed views of all information related to processing new user accounts discovered in a connected account store during inventory. An explanation of these tabs follows.
- Dashboard - This tab provides a quick summary of account inbox activity.
- Not Processed - This tab displays a grid view of all inventoried user accounts not yet used to provision a new EmpowerID Person or joined to an existing Person. Any accounts that fail to meet the Join and Provision rules are displayed here as well.
- Failed - This tab displays a grid view of any account joining or provisioning failures.
- Ignored - This tab displays a grid view of all accounts ignored by the account inbox. Accounts are ignored if they do not qualify as user accounts.
- Joined - This tab displays a grid view of all accounts joined to an EmpowerID Person. Joins occur based on the Join rules applied to the account store.
- Processed - This tab displays a grid view of all accounts that have been used to either provision a new EmpowerID Person or joined to an existing EmpowerID Person.
- Provisioned - This tab displays a grid view of all accounts that have been used to provision an EmpowerID Person. Provisioning occurs based on the Provision rules applied to the account store.
- Orphans - This tab displays a grid view of all user accounts without an EmpowerID Person.
- All - This tab displays a grid view of all user accounts and the status of those accounts in relation to the Account Inbox.
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