You can give non-technical users the ability to request a shared folder be created by assigning those users the Viewer Access Level for the Request Shared Folder page. Users who have this Access Level see a Request Shared Folder tile on the Workflows page of the IT Shop. This tile is linked to the CreateSharedFolders workflow, which has parameters that must be set before users can initiate it. These parameters include:
When users click the tile, EmpowerID initiates the CreateSharedFolders workflow and presents users with a simple form, which they can fill in and submit. If approval is required, EmpowerID routes the request to each person with the ability to approve it. Once approved, EmpowerID creates the shared folder under the specified parent folder.
When assigning access to resources in EmpowerID, the preferred method is to assign an Access Level for that resource to a role or group rather than individual users. In this way, each person in the role or group gets access and you only need to make the assignment once. In this topic, we demonstrate this by assigning the Initiator Access Level for the workflow to a group. |
If these are not in place, an error occurs when users try to request a shared folder. |
In the Enter an X Name to Search field, enter the name of a specific actor and then click the tile for that actor.
The name of the field reflects the actor type you have selected. For example, if you are assigning access to a group, the name is Enter a Group Name to Search. |
Click the Access Level drop-down and select Viewer.
You can force RBAC recompilation from the Self Service page of the IT Shop by clicking Refresh RBAC. |
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