Audit with Business Role and Location Membership Recertification Policy

The review of user access rights to see if they are proper and correspond to the organization's internal rules and compliance standards is known as access recertification audit.

An audit can be considered as a project with a start date and end date. We might want to audit or certify multiple items using an audit. For example, in a Q1 audit you might want to certify, an external partner, identify as well as a member of certain high-risk management roles. These items are specified in one or more recertification policies. As a project might have multiple deliverables an audit can have multiple recertification policies associated with it. We can create recertification policies of different types in the EmpowerID system and these policies are reusable.

The business role and location membership recertification process validates whether the membership of a business role and location is still required for a valid business purpose. Certain actions must be made if the membership is no longer required. In other words, the business role and location membership recertification policy is to certify whether membership should exist or not.

Note: For the recertification to work in EmpowerID, certain prerequisites must exist.

Create an audit

On the navbar, expand Compliance and select Recertification.
Select the Audits tab on the Recertification page and click + icon to Create Audit.
Enter the name, display name, and description.
Select location from the location tree. The location of the audit has no impact on business logic. Location is required so that we can delegate who can see, edit or delete it.
Select the audit owner. This is the person responsible for running this audit. The owner of the audit will be initiator of the corresponding business requests. The audit owner will get notifications when the business requests are approved or rejected.
Select the started date and due date. An audit it is like a project with an start data and an end date.
Is Template: The audit may be a one time audit or a template. For example, if it is every 90 days contractor access audit, we may not want to create a new audit every 90 days, rather we should create this kind of audit as template. A template audit can be specified with schedule like daily, monthly, weekly and custom interval. A new audit is created automatically at specified interval by cloning the templated audit.
Click on the Save button. This will create a new entry in audit table in the the SQL database.
Click on the '+' icon to add the recertification policy on the audit details page.
Select the recertification policy from the recertification dropdown.
Select the fall-back assignee and click on Save.
Click on the 'Enable' checkbox for the audit and click on the Save button. When you enable an audit, the recertification engine considers that the audit as completely configured and ready. Thus the recertification engine looks at the audit and compiles it to generate recertification approval tasks.
Navigate to the audit tab and search for the above audit.
The audit is displayed in the list.
Compilation status shows as compilation completed. Business Request = No of the Group in the recertification policy.

Validate that these Business Requests are visible in MyTasks
Login to MyTasks (Tasks and Requests -->My Task App)
In the top left, filter by 'To Do'
Search by the Audit Name

Validate that any of the potential approvers of the business requests can action it
Login to MyTasks -> In the top left, filter by 'To Do' -> Search by the Audit Name.

Validate that fulfilment runs successfully for the business requests
Click on the link below the name of the business request in the above image.
It will open a pop-up window.
Verify that the Fulfilment status is “Fulfilment Succeeded.”

Note: You can also check the fulfillment status of a business request under Request Item Tracking.

Following the recertification process, completion checks are carried out. Management should certify that all users who no longer require access to the system have been deleted. Validate that based on the decisions made on the Business role and location membership should reflect accordingly.

In EmpowerID, Navigate to Role Management -> Business Role and Location-> Search for the Business Role and Location-->Advanced Tab--> Scroll down-->Members-->All People and Locations-->Search for the Person and validate it still exists.

EmpowerID Admin Guide

Audit with Business Role and Location Membership Recertification Policy

Create an audit

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