Grant Access to Groups with Management Roles
Phillip Hanegan
EmpowerID restricts access to accounts and groups through the use of Management Roles. Users must be assigned to the appropriate roles to view and work with accounts and groups. Management Roles are prefixed by their function in EmpowerID and include the following:
UI – Management Roles prefixed with UI grant users access to specific UI elements in the EmpowerID Web interface.
VIS – Management Roles prefixed with VIS allow users to see specific objects in EmpowerID.
ACT – Management Roles prefixed with ACT grant users the ability to manage specific objects in EmpowerID.
To manage the group assignments of user accounts, users need to have a combination of the following Management Role assignments (based on the needed scope).
Accounts can only be added to groups that belong to the same domain.
Management Role | Access Granted by Management Role | Role Type |
|---|
Management Role | Access Granted by Management Role | Role Type |
|---|---|---|
Account Roles Needed | ||
UI-Account-Membership-Management | Grants access to the user interfaces and workflows for viewing basic information about user accounts, as well as for initiating account group membership management workflows. | Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS
 WORKFLOW ACCESS
|
VIS-Accounts-MyLocations | Grants visibility for all user accounts in the same locations as the currently logged in user. | Visibility |
ACT-Account-Membership-Management-MyLocations | Grants access to manage membership for user accounts belonging to the same locations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
Group Roles Needed | ||
UI-Group-Membership-Management | Grants people access to the user interfaces and workflows for viewing basic information about groups, as well as for initiating group membership management workflows. | Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS
 WORKFLOW ACCESS
|
VIS-Groups-Distribution-MyLocation | Grants visibility for all distribution groups belonging to the same locations as the currently logged in user. | Visibility |
ACT-Group-Membership-Management-Distribution-MyLocations | Grants access to manage membership for distribution groups belonging to the same locations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
VIS-Groups-Generic-MyLocation | Grants visibility for all generic groups belonging to the same locations as the currently logged in user. | Visibility |
ACT-Group-Membership-Management-Generic-MyLocations | Grants access to manage membership for generic groups belonging to the same locations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
VIS-Groups-Security-MyLocations | Grants visibility for all security groups belonging to the same locations as the currently logged in user. | Visibility |
ACT-Group-Membership-Management-Security-MyLocations | Grants access to manage membership for security groups belonging to the same locations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
Accounts can only be added to groups that belong to the same domain.
Management Role | Access Granted by Management Role | Role Type |
|---|
Management Role | Access Granted by Management Role | Role Type |
|---|---|---|
Account Roles Needed | ||
UI-Account-Membership-Management | Grants access to the user interfaces and workflows for viewing basic information about user accounts, as well as for initiating account group membership management workflows. | Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS
 WORKFLOW ACCESS
|
VIS-Accounts-MyOrg | Grants visibility for all user accounts in the same organizations as the currently logged in user. | Visibility |
ACT-Account-Membership-Management-MyOrg | Grants access to manage membership for user accounts belonging to the same organizations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
Group Roles Needed | ||
UI-Group-Membership-Management | Grants people access to the user interfaces and workflows for viewing basic information about groups, as well as for initiating group membership management workflows. | Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS
 WORKFLOW ACCESS
|
VIS-Groups-Distribution-MyOrganizations | Grants visibility for all distribution groups belonging to the same organizations as the currently logged in user. | Visibility |
ACT-Group-Membership-Management-Distribution-MyOrganizations | Grants access to manage membership for distribution groups belonging to the same organizations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
VIS-Groups-Generic-MyOrg | Grants visibility for all generic groups belonging to the same organizations as the currently logged in user. | Visibility |
ACT-Group-Membership-Management-Generic-MyOrganizations | Grants access to manage membership for generic groups belonging to the same organizations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
VIS-Groups-Security-MyOrg | Grants visibility for all security groups belonging to the same organizations as the currently logged in user. | Visibility |
ACT-Group-Membership-Management-Security-MyOrganizations | Grants access to manage membership for security groups belonging to the same organizations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
Accounts can only be added to groups that belong to the same domain.
Management Role | Access Granted by Management Role | Role Type |
|---|
Management Role | Access Granted by Management Role | Role Type |
|---|---|---|
Account Roles Needed | ||
UI-Account-Membership-Management | Grants access to the user interfaces and workflows for viewing basic information about user accounts, as well as for initiating account group membership management workflows. | Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS
 WORKFLOW ACCESS
|
VIS-Accounts-All | Grants visibility for all user accounts. | Visibility |
ACT-Account-Membership-Management-All-Accounts | Grants access to manage membership for all user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
Group Roles Needed | ||
UI-Group-Membership-Management | Grants people access to the user interfaces and workflows for viewing basic information about groups, as well as for initiating group membership management workflows. | Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS
 WORKFLOW ACCESS
|
VIS-Groups-All | Grants visibility for all groups. | Visibility |
ACT-Group-Membership-Management-All-Groups | Grants access to manage membership for all groups. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
Management Role | Access Granted by Management Role | Role Type |
|---|
Management Role | Access Granted by Management Role | Role Type |
|---|---|---|
UI-Account-Membership-Management | Grants access to the user interfaces and workflows for viewing basic information about user accounts, as well as for initiating account group membership management workflows. | Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS
 WORKFLOW ACCESS
|
UI-Group-Membership-Management | Grants people access to the user interfaces and workflows for viewing basic information about groups, as well as for initiating group membership management workflows. | Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS
 WORKFLOW ACCESS
|
 |  |  |
Active Directory User Accounts and Groups — In addition to the UI-Account-Membership-Management and UI-Group-Membership-Management Management Roles, users need the following roles to see manage Active Directory group membership for Active Directory user accounts | ||
VIS-Accounts-AD | Grants visibility for all Active Directory user accounts. | Visibility |
VIS-Groups-All-AD | Grants visibility for all Active Directory groups. | Visibility |
ACT-Account-Membership-Management-All-AD-Accounts | Grants access to manage group membership for all Active Directory user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
ACT-Group-Membership-Management-All-AD-Groups | Grants access to manage group membership for all Active Directory groups. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
AWS User Accounts and Groups — In addition to the UI-Account-Membership-Management and UI-Group-Membership-Management Management Roles, users need the following roles to manage AWS group memberships for AWS user accounts. | ||
VIS-Accounts-AWS | Grants visibility for all AWS user accounts. | Visibility |
VIS-Groups-All-AWS | Grants visibility for all AWS groups. | Visibility |
ACT-Account-Membership-Management-All | Grants access to manage group membership for all user accounts, including AWS user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
ACT-Group-Membership-Management-All-AWS-Groups | Grants access to manage group membership for all AWS groups. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
Linux User Accounts and Groups — In addition to the UI-Account-Membership-Management and UI-Group-Membership-Management Management Roles, users need the following roles to manage Linux group memberships for Linux user accounts | ||
VIS-Accounts-Linux | Grants visibility for all Linux user accounts. | Visibility |
VIS-Groups-All | Grants visibility for all groups, including all groups in Linux systems. | Visibility |
ACT-Account-Membership-Management-All | Grants access to manage group membership for all user accounts, including Linux user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
ACT-Group-Membership-Management-All-Groups | Grants access to manage group membership for all groups, including Linux groups. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
Local Windows User Accounts and Groups — In addition to the UI-Account-Membership-Management and UI-Group-Membership-Management Management Roles, users need the following roles to manage group memberships for Local Windows Server user accounts and groups | ||
VIS-Accounts-LocalWindows | Grants visibility for all user accounts belonging to Local Windows Server account stores. | Visibility |
VIS-Groups-All | Grants visibility for all groups, including all groups in Local Windows Server account stores. | Visibility |
ACT-Account-Membership-Management-All | Grants access to manage group membership for all user accounts, including Local Windows user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
ACT-Group-Membership-Management-All-Groups | Grants access to manage group membership for all groups, including Local Windows groups. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
Office 365 User Accounts and Groups — In addition to the UI-Account-Membership-Management and UI-Group-Membership-Management Management Roles, users need the following roles to manage group memberships for Office 365 user accounts and groups | ||
VIS-Accounts-O365 | Grants visibility for all Office 365 / Azure AD user accounts. | Visibility |
VIS-Groups-All-O365 | Grants visibility for all Office 365 groups. | Visibility |
ACT-Account-Membership-Management-All | Grants access to manage group membership for all user accounts, including Office 365 / Azure AD user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
ACT-Group-Membership-Management-All-O365-Groups | Grants access to manage group membership for all Office 365 groups. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
SAP User Accounts and Groups — In addition to the UI-Account-Membership-Management and UI-Group-Membership-Management Management Roles, users need the following roles to manage group memberships for SAP user accounts and groups | ||
VIS-Accounts-SAP | Grants visibility for all SAP user accounts. | Visibility |
VIS-Groups-All-SAP | Grants visibility for all Office 365 groups. | Visibility |
ACT-Account-Membership-Management-All-SAP-Accounts | Grants access to manage group membership for all SAP and ABAP user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
ACT-Group-Membership-Management-All-SAP-Groups | Grants access to manage membership for all SAP Roles and Profiles. If this role is not included, the change to group membership routes for approval to someone who can approve the request. | Activity |
Roles needed to create, update and delete groups
To create, update and delete groups in EmpowerID, people need to have a combination of the following Management Role assignments (based on the needed scope):
Management Role | Access Granted by Management Role | Role Type |
|---|
Management Role | Access Granted by Management Role | Role Type |
|---|---|---|
UI-Group-Object-Administration | Grants access to the user interfaces and workflows for creating, updating and deleting user accounts. | Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS
 WEB SERVICE ACCESS
 WORKFLOW ACCESS
|
VIS-Groups-Distribution-MyLocation | Grants visibility for distribution groups in the same locations as the currently logged in user. | Visibility |
VIS-Groups-Generic-MyLocation | Grants visibility for generic groups in the same locations as the currently logged in user. | Visibility |
VIS-Groups-Security-MyLocation | Grants visibility for security groups in the same locations as the currently logged in user. | Visibility |
ACT-Group-Object-Administration-MyLocations | Grants access to create, edit and delete groups in the same location as the currently logged in user. | Activity |