Access to Groups

EmpowerID restricts access to accounts and groups through the use of Management Roles. To view and work with accounts and groups users must be assigned to the appropriate roles. Management Roles are prefixed by their function in EmpowerID and include the following:

UI – Management Roles prefixed with UI grant users access to specific UI elements in the EmpowerID Web interface.
VIS – Management Roles prefixed with VIS grant users the ability to see specific objects in EmpowerID.
ACT – Management Roles prefixed with ACT grant users the ability to manage specific objects in EmpowerID.

To manage the group assignments of user accounts, users need to have a combination of the following Management Role assignments (based on the needed scope).

Accounts can only be added to groups that belong to the same domain. Management Role Access Granted by Management Role Role Type Account Roles Needed UI-Account-Membership-Management Grants access to the user interfaces and workflows for viewing basic information about user accounts, as well as for initiating account group membership management workflows. Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS Find Account Page Viewer for the page Account View One Page Viewer for the page Viewer for the General Tab Viewer for the Group Membership Grid Viewer for the Group Membership Changes Grid Viewer for the Resultant Membership Grid WORKFLOW ACCESS Add Accounts to Groups Initiator for the workflow Remove Service Principal from Groups Initiator for the workflow Update Account Group Membership Initiator for the workflow VIS-Accounts-MyLocations Grants visibility for all user accounts in the same locations as the currently logged in user. Visibility ACT-Account-Membership-Management-MyLocations Grants access to manage membership for user accounts belonging to the same locations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity Group Roles Needed UI-Group-Membership-Management Grants people access to the user interfaces and workflows for viewing basic information about groups, as well as for initiating group membership management workflows. Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS Find Group Page Viewer for the page Viewer for the Dashboard Tab Viewer for the All Groups Tab Viewer for the Groups I Manage Tab Group View One Page Viewer for the page Viewer for the General Tab Viewer for the Membership Changes Tab Viewer for the Group Members Grid WORKFLOW ACCESS Add Accounts to Groups Initiator for the workflow Update Group Account Membership Initiator for the workflow Add People to Groups Initiator for the workflow Update Person Group Membership Initiator for the workflow Temporary Group Membership Initiator for the workflow Add Groups to Group Initiator for the workflow Remove Groups from Group Initiator for the workflow Remove Service Principal from Groups Initiator for the workflow VIS-Groups-Distribution-MyLocation Grants visibility for all distribution groups belonging to the same locations as the currently logged in user. Visibility ACT-Group-Membership-Management-Distribution-MyLocations Grants access to manage membership for distribution groups belonging to the same locations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity VIS-Groups-Generic-MyLocation Grants visibility for all generic groups belonging to the same locations as the currently logged in user. Visibility ACT-Group-Membership-Management-Generic-MyLocations Grants access to manage membership for generic groups belonging to the same locations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity VIS-Groups-Security-MyLocations Grants visibility for all security groups belonging to the same locations as the currently logged in user. Visibility ACT-Group-Membership-Management-Security-MyLocations Grants access to manage membership for security groups belonging to the same locations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity

Accounts can only be added to groups that belong to the same domain. Management Role Access Granted by Management Role Role Type Account Roles Needed UI-Account-Membership-Management Grants access to the user interfaces and workflows for viewing basic information about user accounts, as well as for initiating account group membership management workflows. Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS Find Account Page Viewer for the page Account View One Page Viewer for the page Viewer for the General Tab Viewer for the Group Membership Grid Viewer for the Group Membership Changes Grid Viewer for the Resultant Membership Grid WORKFLOW ACCESS Add Accounts to Groups Initiator for the workflow Remove Service Principal from Groups Initiator for the workflow Update Account Group Membership Initiator for the workflow VIS-Accounts-MyOrg Grants visibility for all user accounts in the same organizations as the currently logged in user. Visibility ACT-Account-Membership-Management-MyOrg Grants access to manage membership for user accounts belonging to the same organizations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity Group Roles Needed UI-Group-Membership-Management Grants people access to the user interfaces and workflows for viewing basic information about groups, as well as for initiating group membership management workflows. Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS Find Group Page Viewer for the page Viewer for the Dashboard Tab Viewer for the All Groups Tab Viewer for the Groups I Manage Tab Group View One Page Viewer for the page Viewer for the General Tab Viewer for the Membership Changes Tab Viewer for the Group Members Grid WORKFLOW ACCESS Add Accounts to Groups Initiator for the workflow Update Group Account Membership Initiator for the workflow Add People to Groups Initiator for the workflow Update Person Group Membership Initiator for the workflow Temporary Group Membership Initiator for the workflow Add Groups to Group Initiator for the workflow Remove Groups from Group Initiator for the workflow Remove Service Principal from Groups Initiator for the workflow VIS-Groups-Distribution-MyOrganizations Grants visibility for all distribution groups belonging to the same organizations as the currently logged in user. Visibility ACT-Group-Membership-Management-Distribution-MyOrganizations Grants access to manage membership for distribution groups belonging to the same organizations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity VIS-Groups-Generic-MyOrg Grants visibility for all generic groups belonging to the same organizations as the currently logged in user. Visibility ACT-Group-Membership-Management-Generic-MyOrganizations Grants access to manage membership for generic groups belonging to the same organizations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity VIS-Groups-Security-MyOrg Grants visibility for all security groups belonging to the same organizations as the currently logged in user. Visibility ACT-Group-Membership-Management-Security-MyOrganizations Grants access to manage membership for security groups belonging to the same organizations as the currently logged in user. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity

Accounts can only be added to groups that belong to the same domain. Management Role Access Granted by Management Role Role Type Account Roles Needed UI-Account-Membership-Management Grants access to the user interfaces and workflows for viewing basic information about user accounts, as well as for initiating account group membership management workflows. Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS Find Account Page Viewer for the page Account View One Page Viewer for the page Viewer for the General Tab Viewer for the Group Membership Grid Viewer for the Group Membership Changes Grid Viewer for the Resultant Membership Grid WORKFLOW ACCESS Add Accounts to Groups Initiator for the workflow Remove Service Principal from Groups Initiator for the workflow Update Account Group Membership Initiator for the workflow VIS-Accounts-All Grants visibility for all user accounts. Visibility ACT-Account-Membership-Management-All-Accounts Grants access to manage membership for all user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity Group Roles Needed UI-Group-Membership-Management Grants people access to the user interfaces and workflows for viewing basic information about groups, as well as for initiating group membership management workflows. Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS Find Group Page Viewer for the page Viewer for the Dashboard Tab Viewer for the All Groups Tab Viewer for the Groups I Manage Tab Group View One Page Viewer for the page Viewer for the General Tab Viewer for the Membership Changes Tab Viewer for the Group Members Grid WORKFLOW ACCESS Add Accounts to Groups Initiator for the workflow Update Group Account Membership Initiator for the workflow Add People to Groups Initiator for the workflow Update Person Group Membership Initiator for the workflow Temporary Group Membership Initiator for the workflow Add Groups to Group Initiator for the workflow Remove Groups from Group Initiator for the workflow Remove Service Principal from Groups Initiator for the workflow VIS-Groups-All Grants visibility for all groups. Visibility ACT-Group-Membership-Management-All-Groups Grants access to manage membership for all groups. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity

Accounts can only be added to groups that belong to the same domain. Management Role Access Granted by Management Role Role Type UI-Account-Membership-Management Grants access to the user interfaces and workflows for viewing basic information about user accounts, as well as for initiating account group membership management workflows. Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS Find Account Page Viewer for the page Account View One Page Viewer for the page Viewer for the General Tab Viewer for the Group Membership Grid Viewer for the Group Membership Changes Grid Viewer for the Resultant Membership Grid WORKFLOW ACCESS Add Accounts to Groups Initiator for the workflow Remove Service Principal from Groups Initiator for the workflow Update Account Group Membership Initiator for the workflow UI-Group-Membership-Management Grants people access to the user interfaces and workflows for viewing basic information about groups, as well as for initiating group membership management workflows. Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS Find Group Page Viewer for the page Viewer for the Dashboard Tab Viewer for the All Groups Tab Viewer for the Groups I Manage Tab Group View One Page Viewer for the page Viewer for the General Tab Viewer for the Membership Changes Tab Viewer for the Group Members Grid WORKFLOW ACCESS Add Accounts to Groups Initiator for the workflow Update Group Account Membership Initiator for the workflow Add People to Groups Initiator for the workflow Update Person Group Membership Initiator for the workflow Temporary Group Membership Initiator for the workflow Add Groups to Group Initiator for the workflow Remove Groups from Group Initiator for the workflow Remove Service Principal from Groups Initiator for the workflow Active Directory User Accounts and Groups — In addition to the UI-Account-Membership-Management and UI-Group-Membership-Management Management Roles, users need the following roles to see manage Active Directory group membership for Active Directory user accounts VIS-Accounts-AD Grants visibility for all Active Directory user accounts. Visibility VIS-Groups-All-AD Grants visibility for all Active Directory groups. Visibility ACT-Account-Membership-Management-All-AD-Accounts Grants access to manage group membership for all Active Directory user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity ACT-Group-Membership-Management-All-AD-Groups Grants access to manage group membership for all Active Directory groups. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity AWS User Accounts and Groups — In addition to the UI-Account-Membership-Management and UI-Group-Membership-Management Management Roles, users need the following roles to manage AWS group memberships for AWS user accounts. VIS-Accounts-AWS Grants visibility for all AWS user accounts. Visibility VIS-Groups-All-AWS Grants visibility for all AWS groups. Visibility ACT-Account-Membership-Management-All Grants access to manage group membership for all user accounts, including AWS user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity ACT-Group-Membership-Management-All-AWS-Groups Grants access to manage group membership for all AWS groups. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity Linux User Accounts and Groups — In addition to the UI-Account-Membership-Management and UI-Group-Membership-Management Management Roles, users need the following roles to manage Linux group memberships for Linux user accounts VIS-Accounts-Linux Grants visibility for all Linux user accounts. Visibility VIS-Groups-All Grants visibility for all groups, including all groups in Linux systems. Visibility ACT-Account-Membership-Management-All Grants access to manage group membership for all user accounts, including Linux user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity ACT-Group-Membership-Management-All-Groups Grants access to manage group membership for all groups, including Linux groups. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity Local Windows User Accounts and Groups — In addition to the UI-Account-Membership-Management and UI-Group-Membership-Management Management Roles, users need the following roles to manage group memberships for Local Windows Server user accounts and groups VIS-Accounts-LocalWindows Grants visibility for all user accounts belonging to Local Windows Server account stores. Visibility VIS-Groups-All Grants visibility for all groups, including all groups in Local Windows Server account stores. Visibility ACT-Account-Membership-Management-All Grants access to manage group membership for all user accounts, including Local Windows user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity ACT-Group-Membership-Management-All-Groups Grants access to manage group membership for all groups, including Local Windows groups. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity Office 365 User Accounts and Groups — In addition to the UI-Account-Membership-Management and UI-Group-Membership-Management Management Roles, users need the following roles to manage group memberships for Office 365 user accounts and groups VIS-Accounts-O365 Grants visibility for all Office 365 / Azure AD user accounts. Visibility VIS-Groups-All-O365 Grants visibility for all Office 365 groups. Visibility ACT-Account-Membership-Management-All Grants access to manage group membership for all user accounts, including Office 365 / Azure AD user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity ACT-Group-Membership-Management-All-O365-Groups Grants access to manage group membership for all Office 365 groups. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity SAP User Accounts and Groups — In addition to the UI-Account-Membership-Management and UI-Group-Membership-Management Management Roles, users need the following roles to manage group memberships for SAP user accounts and groups VIS-Accounts-SAP Grants visibility for all SAP user accounts. Visibility VIS-Groups-All-SAP Grants visibility for all Office 365 groups. Visibility ACT-Account-Membership-Management-All-SAP-Accounts Grants access to manage group membership for all SAP and ABAP user accounts. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity ACT-Group-Membership-Management-All-SAP-Groups Grants access to manage membership for all SAP Roles and Profiles. If this role is not included, the change to group membership routes for approval to someone who can approve the request. Activity

Roles needed to create, update and delete groups

To create, update and delete groups in EmpowerID, people need to have a combination of the following Management Role assignments (based on the needed scope):

Management Role Access Granted by Management Role Role Type UI-Group-Object-Administration Grants access to the user interfaces and workflows for creating, updating and deleting user accounts. Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS Find Group Page Viewer for the page Viewer for the Location Tree Viewer for the All Groups Tab Viewer for the Deleted Tab Group View One Page Viewer for the page Viewer for the Actions Accordion Viewer for the Owners Grid Viewer for the Advanced Tab Viewer for the Advanced Tab Membership Changes Accordion Viewer for the Advanced Tab Accept Reject Mail Accordion Edit Group Page Viewer for the page Create Group Page Viewer for the page Create Group Simple Page Viewer for the page Group Resource Type Dropdown Item Viewer for the control WEB SERVICE ACCESS Group View Executor for the service Group Account View Executor for the service Group Account History View Executor for the service WORKFLOW ACCESS Create Group Initiator for the workflow Move Group Initiator for the workflow Resource Manager Edit Group Initiator for the workflow Update Resource Locations Initiator for the workflow Update Resource Tags Initiator for the workflow Update Owner Assignee Initiator for the workflow Update Person Catalog Category Requestable Entitlements Initiator for the workflow Restore Deleted Groups Bulk Initiator for the workflow VIS-Groups-Distribution-MyLocation Grants visibility for distribution groups in the same locations as the currently logged in user. Visibility VIS-Groups-Generic-MyLocation Grants visibility for generic groups in the same locations as the currently logged in user. Visibility VIS-Groups-Security-MyLocation Grants visibility for security groups in the same locations as the currently logged in user. Visibility ACT-Group-Object-Administration-MyLocations Grants access to create, edit and delete groups in the same location as the currently logged in user. Activity

Management Role Access Granted by Management Role Role Type UI-Group-Object-Administration Grants access to the user interfaces and workflows for creating, updating and deleting user accounts. Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS Find Group Page Viewer for the page Viewer for the Location Tree Viewer for the All Groups Tab Viewer for the Deleted Tab Group View One Page Viewer for the page Viewer for the Actions Accordion Viewer for the Owners Grid Viewer for the Advanced Tab Viewer for the Advanced Tab Membership Changes Accordion Viewer for the Advanced Tab Accept Reject Mail Accordion Edit Group Page Viewer for the page Create Group Page Viewer for the page Create Group Simple Page Viewer for the page Group Resource Type Dropdown Item Viewer for the control WEB SERVICE ACCESS Group View Executor for the service Group Account View Executor for the service Group Account History View Executor for the service WORKFLOW ACCESS Create Group Initiator for the workflow Move Group Initiator for the workflow Resource Manager Edit Group Initiator for the workflow Update Resource Locations Initiator for the workflow Update Resource Tags Initiator for the workflow Update Owner Assignee Initiator for the workflow Update Person Catalog Category Requestable Entitlements Initiator for the workflow Restore Deleted Groups Bulk Initiator for the workflow VIS-Groups-Distribution-MyOrg Grants visibility for distribution groups in the same organizations as the currently logged in user. Visibility VIS-Groups-Generic-MyOrg Grants visibility for generic groups in the same organizations as the currently logged in user. Visibility VIS-Groups-Security-MyOrg Grants visibility for security groups in the same organizations as the currently logged in user. Visibility ACT-Group-Object-Administration-MyOrg Grants access to create, edit and delete groups in the same organizations as the currently logged in user. Activity

Management Role Access Granted by Management Role Role Type UI-Group-Object-Administration Grants access to the user interfaces and workflows for creating, updating and deleting user accounts. Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS Find Group Page Viewer for the page Viewer for the Location Tree Viewer for the All Groups Tab Viewer for the Deleted Tab Group View One Page Viewer for the page Viewer for the Actions Accordion Viewer for the Owners Grid Viewer for the Advanced Tab Viewer for the Advanced Tab Membership Changes Accordion Viewer for the Advanced Tab Accept Reject Mail Accordion Edit Group Page Viewer for the page Create Group Page Viewer for the page Create Group Simple Page Viewer for the page Group Resource Type Dropdown Item Viewer for the control WEB SERVICE ACCESS Group View Executor for the service Group Account View Executor for the service Group Account History View Executor for the service WORKFLOW ACCESS Create Group Initiator for the workflow Move Group Initiator for the workflow Resource Manager Edit Group Initiator for the workflow Update Resource Locations Initiator for the workflow Update Resource Tags Initiator for the workflow Update Owner Assignee Initiator for the workflow Update Person Catalog Category Requestable Entitlements Initiator for the workflow Restore Deleted Groups Bulk Initiator for the workflow

In addition to the UI-Group-Object Administration Management Role, users need the following roles to create, update and delete AD groups. VIS-Groups-All-AD — Grants visibility for all Active Directory groups. ACT-Group-Object-Administration-AD — Grants access to create, edit, and delete all Active Directory groups.

In addition to the UI-Group-Object Administration Management Role, users need the following roles to create, update and delete groups in AWS. VIS-Groups-All-AWS— Grants visibility for all AWS groups. ACT-Group-Object-Administration-AWS— Grants access to create, edit, and delete all AWS groups.

In addition to the UI-Group-Object Administration Management Role, users need the following roles to create, update and delete groups in Azure. VIS-Groups-All-Azure— Grants visibility for all Azure groups. ACT-Group-Object-Administration-All — Grants access to create, edit, and delete all groups, including groups in Azure.

In addition to the UI-Group-Object Administration Management Role, users need the following roles to create, update and delete groups in Office 365. VIS-Accounts-O365 — Grants visibility for all Office 365 groups. ACT-Account-Object-Administration-O365 — Grants access to create, edit, and delete accounts in Office 365.

In addition to the UI-Account-Object Administration Management Role, users need the following roles to create, update and delete SAP roles and profiles. VIS-Groups-SAP — Grants visibility for all SAP roles and profiles. ACT-Group-Object-Administration-All— Grants access to create, edit, and delete all groups, including those in SAP.

In addition to the UI-Account-Object Administration Management Role, users need the following roles to create, update and delete group under the All IT Systems location. VIS-Groups-All-IT-Systems— Grants visibility for all groups under the All IT Systems location. ACT-Group-Object-Administration-All— Grants access to create, edit, and delete all groups, including those under the All IT Systems location.

Management Role Access Granted by Management Role Role Type UI-Group-Object-Administration Grants access to the user interfaces and workflows for creating, updating and deleting user accounts. Feature Set — Inherits the below Access Levels from the parent Management Role Definition: PAGES AND CONTROLS ACCESS Find Group Page Viewer for the page Viewer for the Location Tree Viewer for the All Groups Tab Viewer for the Deleted Tab Group View One Page Viewer for the page Viewer for the Actions Accordion Viewer for the Owners Grid Viewer for the Advanced Tab Viewer for the Advanced Tab Membership Changes Accordion Viewer for the Advanced Tab Accept Reject Mail Accordion Edit Group Page Viewer for the page Create Group Page Viewer for the page Create Group Simple Page Viewer for the page Group Resource Type Dropdown Item Viewer for the control WEB SERVICE ACCESS Group View Executor for the service Group Account View Executor for the service Group Account History View Executor for the service WORKFLOW ACCESS Create Group Initiator for the workflow Move Group Initiator for the workflow Resource Manager Edit Group Initiator for the workflow Update Resource Locations Initiator for the workflow Update Resource Tags Initiator for the workflow Update Owner Assignee Initiator for the workflow Update Person Catalog Category Requestable Entitlements Initiator for the workflow Restore Deleted Groups Bulk Initiator for the workflow VIS-Groups-All Grants visibility for all groups. Visibility ACT-Group-Object-Administration-All Grants access to create, edit and delete all groups anywhere. Activity edit and delete all groups anywhere. Activity