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Permanent Workflows

Owned by Phillip Hanegan
Last updated: Oct 16, 2023
2 min read

A permanent workflow is a continuously running workflow that operates on a regular schedule according to business needs or requirements. In EmpowerID, a permanent workflow can only run on one worker role container (server) at a time, and only one instance of the permanent workflow can be active simultaneously. EmpowerID comes with several pre-configured permanent workflows, but you can also create new ones in Workflow Studio as needed.

If no specific configuration is applied, EmpowerID uses default settings for each workflow. These default settings can be found on each workflow's View One page. To access the View One page for a permanent workflow, navigate to the Find Permanent Workflows page by expanding Infrastructure Admin > EmpowerID Servers and Settings, and then selecting Permanent Workflows from the navbar. Once on the Find Permanent Workflows page, click the Display Name link for the workflow whose View One page you wish to view.

View One page for the Person Expiration Notification permanent workflow

To view permanent workflows, you need to be assigned to the SaaSAdmin (All Access SaaS) Management Role. This role grants access to the Infrastructure Admin node in EmpowerID. For information on assigning Management Roles, see Assign Management Roles.

Key Points

Permanent workflows are managed by the Permanent Workflow Job

Permanent Workflow Job

At least one server must be running this role for any permanent workflow to function.

Each permanent workflow can be enabled/disabled and configured individually.

Key Takeaways:

  1. A permanent workflow needs to run continuously on a consistent schedule.

  2. A permanent workflow can only run on one worker role container (server) at a time.

  3. New permanent workflows can be created in Workflow Studio.

 

Creating Permanent Workflows

 

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