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Create Flow Definitions

Create Flow Definitions

Flow Definitions are blueprints that define the sequence of actions (Flow Items) required for a specific business process. When the system processes a Flow Definition from the Flow Inbox, it generates a Business Request containing the configured Flow Items, which then execute according to their defined timing and dependencies. This article demonstrates how to create a Flow Definition for employee offboarding.

Procedure

  1. Navigate to Low Code/No Code Workflow > No Code Flows.

  2. From the Flow Definitions tab, click the New Flow Definition button (plus sign).


    This opens the form for creating a new Flow Definition.

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  3. Enter the details for the Flow Definition:

    • Name – Internal name for the Flow Definition (e.g., "Terminate Employee", "Employee Offboarding")

    • Display Name – Name displayed in the EmpowerID UI

    • Locale Key (Unique Name) – Optional: Locale key for translating the Flow Definition name into other languages. Leave blank if not using multi-language support.

    • Description – Description of the Flow Definition's purpose and the business process it automates (e.g., "Terminate any person identities that are employee types")

    • Locale Key For Description – Optional setting used to set the locale key for the Flow Definition description

    • BR Generation SPROC – Stored procedure that converts the Flow Definition into a Business Request. Use the default value: BusinessRequest_GenerateBusinessRequestFlowDefinitionRequest

    • Business Request Type – The type of Business Request this Flow Definition generates (e.g., "Person Leaver" for offboarding). This determines how the request appears in Business Request queues and reporting.

    • Is Shipping Data – Internally used

  4. Click Save. The new Flow Definition appears in the Flow Definitions tab of the Find Business Request Flow page.

     

Next Steps

After creating the Flow Definition, add Flow Items to define the specific actions that execute when this definition runs. Flow Items must be created before you can add them to a Flow Definition.

See Create Flow Items for instructions on creating Flow Items and adding them to this Flow Definition.

To make the Flow Definition operational, create a Flow Policy that connects a Flow Event to this Flow Definition and defines when it should execute. See Create Flow Policies for instructions.