Creating and Configuring Audits

In EmpowerID, an audit is a logically named user-defined object for identifying or grouping recertification tasks and running the Recertification policies that generate them. After you create an audit, you can add one or more Recertification policies to it. Then when the audit runs, it creates a recertification task for each item in the policy.

To create an audit

1. On the navbar, expand Compliance Management and click Audit Configuration.

2. From the Audit Configuration page, click the Actions tab and then click Create Audit.

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3. In the Audit Details form that appears, enter a name, display name and description of the Audit in the Name, Display Name and Description fields, respectively.

4. Under Creation Location, click Select a Location and then search for and select the desired location.

5. Started — Select the date you want the audit to start.

6. Due Date — Select the date the audit is due.

7. Audit Owner — Search for and select the person who is to be the owner of the audit.

8. Select Enabled to enable the audit.

9. Optionally, enable or disable any of these settings:

   • Is Template — Select this option to use this audit as a template for quickly creating other audits.

   • Skip Quality Check For Group Membership — Select this option to allow a managers decision's regarding their direct reports membership in specific groups go directly to fulfillment instead of being sent for approval.

   • Skip Quality Check For Business Role — Select this option to allow a manager's decisions regarding the Business Role assignments of their direct reports to go directly to fulfillment instead of being sent for approval.

   • Skip Quality Check For Management Role — Select this option to allow a manager's decisions regarding the Management Role assignments of their direct reports to go directly to fulfillment instead of being sent for approval.

   • Notify Participant On Audit Creation — Select this option to have EmpowerID send participants a notification as soon as you create the audit.

     • All Participant Notification Email Template — Click in this field and press Enter to see a list of available templates to use for the email notification.

   • Enable Notification — Select this option to have EmpowerID send participants reminder email notifications.

     • Open Task Notification Email Template — Click in this field and press Enter to see a list of available templates to use for the email notification.

     • Notify Open Task Participant After Audit Start In Days — Enter the number of days after the audit start date to send a reminder to any participants with open tasks.

     • Notification Frequency In Days — Enter the number of days to wait to send further reminders to any participants who still have open tasks.

   • Enable Escalation — Select this option to have EmpowerID send an email notification to the managers of participants who still have open tasks.

     • Open Task Escalation Email Template — Click in this field and press Enter to see a list of available templates to use for the email notification.

     • Escalate Open Task Participant Before Audit End In Days — Enter the number of days prior to the audit end date to send the escalation email.

     • Escalation Frequency In Days — Enter the number of days to wait before sending further escalation reminders.

   • Enable Automatic Revocation After Due Date — This setting is only valid for the Person Direct Entitlement policy type.

10. Click Save.