EmpowerID Orchestration Pack for ServiceNow

The EmpowerID Orchestration Pack for ServiceNow provides ServiceNow process designers with workflow activities, web services, and example workflows to embed EmpowerID capabilities within their ServiceNow business processes. EmpowerID includes a job that synchronizes and maintains an up-to-date list of requestable groups and roles from the EmpowerID Identity Warehouse to custom tables in your ServiceNow tenants. Using the embedded EmpowerID workflow activities in your ServiceNow workflows, users can request access to entitlements in any EmpowerID-connected system from the familiar ServiceNow Service Catalog. In addition, the Orchestration Pack provides the ability to integrate an AI-powered chatbot virtual assistant, the EmpowerID Bot, into ServiceNow. With the bot, users can perform secure self-service, such as resetting their passwords, at any time within the ServiceNow portal.

The orchestration pack allows you to incorporate the power of EmpowerID’s Compliant Access Delivery platform into your business processes, enhancing those processes with the end-to-end security of EmpowerID. This ensures that only users with the necessary access level can initiate any ServiceNow business process that uses the activities within the pack, routing those processes for further approval where necessary. Upon approval, immediate fulfillment occurs in ServiceNow and any other target systems. EmpowerID maintains an audit log of these processes that is permanently stored in the Identity Warehouse with the details of “who, what, where, and when.” This gives you visibility over any activity occurring in ServiceNow that uses the workflow activities in the orchestration pack.

Example Workflows

Example workflows included in the orchestration pack include those listed below. While these example workflows can be used in production without modification, they are intended to be leveraged by ServiceNow process designers in existing and future workflows. For an example of using an EmpowerID workflow as a subflow for another workflow, see Extend ServiceNow with the Orchestration Pack.

EID – New Hire

This workflow is built to create a new user using the EmpowerID APIs. The workflow invokes the Admin Approval activity when a new hire request is submitted. Currently, this is a placeholder activity that sends an approval request to the system administrator to demonstrate approvals. Once approved by the system admin (If rejected, the request is marked as “closed incomplete,” and the workflow ends.), the workflow proceeds to execute the Run Script block. This block receives the input parameters from the submitted request form and triggers the API call to EmpowerID using these details. The details about the API call can be found in the Integrations section of this document. Once the call is made, the request is marked as “closed complete,” and the workflow ends.

EID – Add User to Group

This workflow is built to add users to a group within EmpowerID. When a request is submitted using this workflow, it runs a script block named “Subflow variable mapping”. This is an important step in case we want to use the EmpowerID workflow as a subflow in an existing customer workflow. The second step is the Approval activity, which is currently approved by the system administrator. Once approved (if rejected, the workflow sets the state of the request as “closed incomplete” and ends here), the workflow continues to the third step, which is where the actual API call to EmpowerID is made with all required parameters. Please refer to this article's Integrations section to know the API's details. After a successful call, the workflow marks the state of the RITM as “Closed Complete” and ends.

EID – Request Management Role

This workflow is built to associate a management role to a user within EmpowerID for a specified duration of time. At the very beginning, the workflow runs a script block that deals with variable mapping in the case when this workflow is being used as a subflow. The second step is the approval activity, which is currently approved by the system administrator. Once approved (if rejected, the workflow sets the state of the request as “closed incomplete” and ends here), the workflow continues to the third step, which is where the actual API call to EmpowerID is made with all required parameters. Please refer to this document's Integrations section to know more about the API's details. After the successful call, workflow marks the state of the RITM as “Closed Complete” and ends.

Data Model

The Orchestration Pack data model includes custom Groups and Management Roles data required for the EmpowerID workflows. In order to keep customer namespace uncluttered, EmpowerID does not use the default out-of-the-box tables for groups and roles, as many EmpowerID-specific attributes need to be maintained. The data for these custom tables is updated by EmpowerID via inbound API.

Tables

Groups (x_36687_eid_groups)			Management Roles (x_36687_eid_management_roles)

Groups (x_36687_eid_groups)			Management Roles (x_36687_eid_management_roles)
Column Label	Column Name	Type	Column Label	Column Name	Type
Group GUID (PK)	group_guid	String	Management Role GUID (PK)	management_role_guid	String
Name	name	String	Name	name	String
Distinguished Name	distinguished_name	String	Friendly Name	friendly_name	String
Is High Security Group	is_high_security_goup	Boolean	Email	email	String
Auto Accept Join Leave Request	auto_accept_join_leave_requests	Boolean	Is High Security	is_high_security	Boolean
Group Usage Type Friendly Name	group_usage_type_friendly_name	String	Auto Accept Join Leave Request	auto_accept_join_leave_requests	Boolean
Friendly Name	friendly_name	String	Requestable	requestable	Boolean
Logon Name	logon_name	String	Risk Factor Total	risk_factor_total	Integer
Account Store Friendly Name	account_store_friendly_name	String	Valid From	valid_from	Date/Time
Allow Join Requests	allow_join_requests	Boolean	Valid Until	valid_until	Date/Time
Email	email	String	Description	description	String
Valid From	valid_from	Date/Time	Instructions	instructions	String
Valid Until	valid_until	Date/Time	Owner Assignee ID	owner_assignee_id	String
Description	description	String	Owner Login Name	owner_login_name	String
Notes	notes	String	Owner Friendly Name	owner_friendly_name	String
Owner Assignee ID	owner_assignee_id	String	Owner Email	owner_email	String
Owner Login Name	owner_login_name	String	Extension Attribute 1	extension_attribute_1	String
Owner Friendly Name	owner_friendly_name	String	Extension Attribute 2	extension_atrtibute_2	String
Owner Email	owner_email	String	Extension Attribute 3	extension_attribute_3	String
Extension Attribute 1	extension_attribute_1	String	Extension Attribute 4	extension_attribute_4	String
Extension Attribute 2	extension_attribute_2	String	Extension Attribute 5	extension_attribute_5	String
Extension Attribute 3	extension_attribute_3	String	Extension Attribute 6	extension_attribute_6	String
Extension Attribute 4	extension_attribute_4	String	Extension Attribute 7	extension_attribute_7	String
Extension Attribute 5	extension_attribute_5	String	Extension Attribute 8	extension_attribute_8	String
Extension Attribute 6	extension_attribute_6	String	Extension Attribute 9	extension_attribute_9	String
Extension Attribute 7	extension_attribute_7	String	Extension Attribute 10	extension_attribute_10	String
Extension Attribute 8	extension_attribute_8	String	Extension Attribute 11	extension_attribute_11	String
Extension Attribute 9	extension_attribute_9	String	Extension Attribute 12	extension_attribute_12	String
Extension Attribute 10	extension_attribute_10	String	Extension Attribute 13	extension_attribute_13	String
Extension Attribute 11	extension_attribute_11	String	Extension Attribute 14	extension_attribute_14	String
Extension Attribute 12	extension_attribute_12	String	Extension Attribute 15	extension_attribute_15	String
Extension Attribute 13	extension_attribute_13	String	Sys ID	sys_id	Sys ID (GUID)
Extension Attribute 14	extension_attribute_14	String	Updates	sys_mod_count	Integer
Extension Attribute 15	extension_attribute_15	String	Updated By	sys_updated_by	String
Sys ID	sys_id	Sys ID (GUID)	Updated	sys_updated_by	String
Updates	sys_mod_count	Integer
Updated By	sys_updated_by	String
Updated	sys_updated_by	String

Integrations

The EmpowerID Orchestration Pack has a number of inbound and outbound integration APIs defined. These integrations form the core of communication between ServiceNow and EmpowerID. The API includes the following HTTP methods for the EmpowerID components affected by the activities and workflows of the Orchestration Pack. This information is included as reference material. To view it, expand the headings.

Authentication

Use basic authentication and admin user’s credentials

Read Management Roles

GetMgmtRolesGUID

This endpoint retrieves a list of Management Roles currently present in ServiceNow.

HTTP Request

Method: GET

GET https://{FQDN_Of_Your_ServiceNow_Instance}/api/x_36687_eid/eid/getMgmtRolesGuid

Header Key/Value Pairs

Key	Value

Key	Value
X-UserToken	Your access token
Accept	application/json
Content-Type	application/json

Response

Status Code 200 OK

Header Key/Value Pairs

Key	Value

Key	Value
Cache-Control	Your access token
Content-Encoding	gzip
Content-Type	application/json;charsetUTF-8
Date	Date / Time GMT
Expires	0
Pragma	no-store,no-cache
Server	ServiceNow
Strict-Transport-Security	max-age63072000; includeSubDomains
Transfer-Encoding	chunked
X-Is-Logged-In	true
X-Transaction-Id	85d3c5addb2u8

Response Body

JSON object containing a list of Management Role GUIDs.

cURL Example

curl "https://YourServiceNowInstance/api/x_36687_eid/eid/getMgmtRolesGuid" \
--request GET \
--header "Accept:application/json" \
--user 'admin':'admin'

Read Management Groups

GetMgmtGroupsGUID

This endpoint retrieves a list of Management Groups currently present in ServiceNow.

HTTP Request

Method: GET

GET https://{FQDN_Of_Your_ServiceNow_Instance}/api/x_36687_eid/eid/getMgmtGroupsGuid

Header Key/Value Pairs

Key	Value

Key	Value
X-UserToken	Your access token
Accept	application/json
Content-Type	application/json

Response

Status Code