Permanent Workflows

A permanent workflow is a workflow that runs continuously on a consistent schedule based on business needs or requirements. In EmpowerID, a permanent workflow can only run on one worker role container (server) at a time, and only one instance of the permanent workflow can run at a time. EmpowerID ships with a number of permanent workflows out of the box, but you can create new ones in Workflow Studio as needed.

EmpowerID uses default settings for each workflow if no configuration is applied. Default settings are defined on each workflow View One page. To view the View One page for a permanent workflow, navigate to the Find Permanent Workflows page by expanding Infrastructure Admin > EmpowerID Servers and Settings and selecting Permanent Workflows from the navbar. Once on the Find Permanent Workflows page, click the Display Name link for the workflow whose View One page you want to view.

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Navigate to Permanent Workflows.

 

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View One page for the Person Expiration Notification permanent workflow.

Here is an example scenario for a permanent workflow, you may wish to create a workflow that runs once a day and sends an e-mail alert to a manager if any of their direct reports had not logged into the system in a certain number of days.

Workflow Studio provides a permanent workflow template that makes it easy to create a custom permanent workflow. Once the permanent workflow is published to the EmpowerID server, configuring the job and schedule for the permanent workflow can be achieved with just a few steps in the EmpowerID Web interface. You can set the amount of idle time needed between runs and allow the permanent workflow to loop as needed for your business environment.

This topic demonstrates how to create a permanent workflow by creating one that runs once a day, disabling any user accounts for which the password has not changed in the past 90 days.

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