Connect to SAP HCM

Owned by Phillip Hanegan
Feb 29, 2024
4 min read

When you connect EmpowerID to SAP and configure your SAP Account Store, the first time you run inventory, EmpowerID discovers all of the user accounts in SAP and creates them in the EmpowerID data warehouse. Subsequent inventory runs update any changes occurring since the LastTimeStamp value tracked by the SAP connector.

Step 1 – Install the SAP GUI Server

  1. Download and extract the GUI7.3.zip file (or a newer version).

  2. Navigate to the GUI7.3\NW_7.0_Presentation_\PRES1\GUI\WINDOWS\WIN32\ folder and run SetupAll.exe.

  3. In the installer, select SAP GUI for Windows 7.30 (Compilation 1) (or a newer version), and click Next.

  4. Select the target directory where you want to install it and click Next.

  5. When it finishes installing, open SAP Logon from the desktop icon.

  6. In SAP Logon, click to select the Connections folder, then in the toolbar, click New to create a new system entry.

     

  7. In the Create New System Entry wizard that appears, on the first page, click Next, then fill in the System Connection Parameters with values like the following on the second page.

    • Description — ECC

    • Application Server — FQDN of your SAP Server, e.g. sap.mySAPserver.com

    • Instance Number — e.g. 77

    • System ID — e.g. EH9

    • SAProuter String — Leave this field empty.

       

  8. Click Finish. The new connection appears in the grid.

     

  9. Open File Explorer as Administrator and in the extracted GUI7.3.zip file, navigate to GUI7.3\NW_7.0_Presentation_\PRES1\GUI\WINDOWS\WIN32\system\

  10. From that folder, copy the SAP .NET connector file, librfc32.dll and paste it into your C:\Windows\System32 folder.

Step 2 – Create a SAP HCM account store in EmpowerID

  1. On the navbar, expand Admin > Applications and Directories and then click Account Stores and Systems.

  2. On the Account Stores page, select the Actions tab and click Create Account Store.

     

  3. Under System Types, search for SAP HCM.

  4. Click SAP HCM to select the type and then click Submit.

     

  5. On the SAP HCM Settings page that appears, fill in the following information:

    • Display Name – Enter a name for your account store.

    • Host – Enter the FQDN of your SAP Server

    • User Name – Enter your SAP System Administrator's user name

    • Password – Enter your SAP System Administrator's password

    • SystemNumber – Enter the system number from your SAP account

    • DefaultLanguage – Enter the two-letter language code

    • Client – Enter the Client ID from your SAP account

    • Is Remote (Requires Cloud Gateway) – This setting appears for account stores with local directories, such as Active Directory, LDAP, SAP, etc. When enabled, this tells EmpowerID to use the Cloud Gateway Connection for that account store. The Cloud Gateway Connection must be installed on an on-premise machine. For installation information, please see Installing the EmpowerID Cloud Gateway Client.

  6. If you selected Is Remote (Requires Cloud Gateway), search for and select one or more cloud gateway servers and then click Submit. You will not see this screen if you did not select Is Remote (Requires Cloud Gateway).

     

    EmpowerID creates the account store and the associated resource system for it. The next step is to configure attribute flow between the account store and EmpowerID.

Step 3 – Configure Attribute Flow

Now that the attribute flow has been set, the next steps include configuring the account store and enabling EmpowerID to inventory it.

Step 4 – Configure account store settings

  1. On the Account Store and Resource System page, click the Account Store tab and then click the pencil icon to put the account store in edit mode.


    This opens the edit page for the account store. This page allows you to specify the proxy account EmpowerID is to use to connect to the SAP as well as how you want EmpowerID to handle the user information it discovers during inventory. Settings that can be edited are described in the table below the image.


  2. Edit the account store as needed and then click Save to save your changes.

    Now that everything is configured, you can enable the Account Inbox Permanent Workflow and monitor inventory. Be sure inventory is enabled on the account store settings page.

Step 5 – Enable the Account Inbox Permanent Workflow

 

Step 6 – Monitor Inventory

 

See Also

SAP HCM Connector