Email Wildcard Tokens

Owned by Phillip Hanegan
Jun 22, 2020
3 min read

Text inside braces, for example, {BusinessProcessID} and {CurrentOperationName} in our example, represents a placeholder for a value to retrieve from the current record. We call these email wildcard tokens. When the email is sent, the braces and text are replaced with the retrieved values. To preserve these values, do not change the text inside braces.  EmpowerID includes some built-in email wildcard tokens that you can use in creating custom e-mail messages, as shown in the below table.

Wildcard Token

Value

ViewTaskDetailsServerURL

URL of the server for viewing task details

TaskRespondServerURL

URL of the server for task response

TaskRejectServerURL

URL of the server for task rejection

TargetResourceName

Name of the target resource

InitiatorComments

Comments entered by the initiator of the request

WorkflowTitle

Name of the workflow

WorkflowDisplayName

Friendly name of the current business process

ReferringURL

Referring URL for the request

ApprovalURL

URL for the approver

RequestManagerLink

URL for the manager of the requestor

EmpowerIDWebServerName

Name of the EmpowerID Web server

AttributeModificationsSummary

Summary of attribute modifications made

Executor

The actor / approver executing the workflow

  • .FriendlyName — the friendly name (display name ) of the request workflow

RequestWorkflow

the name of the request workflow

  • .FriendlyName — the friendly name of the request workflow

RequestWorkflowID

the ID of the request workflow

Initiator

the Person initiating the workflow

  • .FirstName — the first name of the Person initiating the workflow

  • .LastName — the last name of the Person initiating the workflow

  • .FriendlyName — the friendly name of the Person initiating the workflow

  • .Telephone — the telephone number of the Person initiating the workflow

  • .Email — the email address of the Person initiating the workflow

  • .BusinessPhone — the business telephone number of the initiator

  • .Company — the company of the initiator

  • .Department — the department to which the initiator belongs

  • .Description — the description of the initiator

  • .EmployeeID — the initiator's Employee ID

  • .HomeTelephone — the home telephone number of the initiator

  • .IMAddress — the instant messaging address of the initiator

  • .Login — the login information for the initiator

  • .MobilePhone — the mobile telephone number of the initiator

  • .Office — the office location for the initiator

  • .PersonalTitle — the initiator's personal title

  • .PersonID — the Person ID for the initiator

  • .PrimaryOrgRoleOrgZoneName — the name of the initiator's primary organizational role and organizational zone

  • .Title — the initiator's title

Requestor

the Person requesting the action that initiated the workflow

  • .FriendlyName — the friendly name of the Person requesting the action that initiated the workflow

  • .Email — the email address of the requestor

  • .BusinessPhone — the business telephone number of the requestor

  • .Company — the company of the requestor

  • .Department — the department to which the requestor belongs

  • .Description — the description of the requestor

  • .EmployeeID — the requestor's Employee ID

  • .FirstName — the first name of the requestor

  • .LastName — the last name of the requestor

  • .HomeTelephone — the home telephone number of the requestor

  • .IMAddress — the instant messaging address of the requestor

  • .Login — the login information for the requestor

  • .MobilePhone — the mobile telephone number of the requestor

  • .Office — the office location for the requestor

  • .PersonalTitle — the requestor's personal title

  • .PersonID — the Person ID for the requestor

  • .PrimaryOrgRoleOrgZoneName — the name of the initiator's primary organizational role and organizational zone

  • .Telephone — the telephone number for the requestor

  • .Title — the requestor's title

OperationsPendingApproval

Name of the operations pending approval

BusinessProcessID

ID for the business process

DateTimeInitiated

Date and time the current business process was initiated

IsConfidential

Specifies whether the current business process is confidential

BusinessProcessTask

Name of the business process task

  • .FriendlyName — the friendly name of the business process task

WorkflowMessage1

Content of a specified workflow message

WorkflowMessage2

Content of a specified workflow message

WorkflowMessage3

Content of a specified workflow message

LogonName

Logon name for the Person to whom the email is sent

FriendlyName

Friendly name of the Person to whom the email is sent

PasswordExpires

Date when the password expires for the Person to whom the email is sent

CurrentOperationName

Name of the current operation